Deputy Chief of Party, COVida (Together for Children Project)
The Deputy Chief of Party for the COVida project is responsible for overseeing all programming, including ensuring the technical quality of services. The DCOP works with sub-partners to decide on targets, oversees the development and execution of project workplans, monitors the implementation of the workplans, works with the Chief of Party (COP) to facilitate operational capacity building initiatives, directly facilitates technical capacity building, and coordinates with local government and other key partners. The DCOP directs and supervises senior technical and program staff and consultants.
- Collaborates with the COP to provide leadership to the development and maintenance of this scale-up project that requires strong systems and consistency of implementation across multiple implementing entities.. Actively participates in ensuring strategic direction, and compliance with organization policies and procedures and donor regulations;
- Collaborates with in country Technical Advisors and headquarter based Technical staff to ensure programs are designed according to organization and industry best practices, program framework, donor guidance and regulations;
- Collaborates with technical and program staff, consortium partners and other teams to develop a realistic, structured workplan. Oversees the development of workplans for Consortium Partners and team leaders that are consistent with the main approved workplan;
- Monitors and manages workplan implementation and ensures satisfactory progress toward targets through indicator tracking sheets, approved monitoring plans, field visits, routine reporting mechanisms and other data. This includes monitoring Consortium Partner implementation and supporting staff and partners to analyze data on a routine basis and use it to improve implementation;
- Manages implementation of partner sub-awards to achieve project objectives in compliance with applicable guidelines. Ensures Development of model program description and realistic budget for CBO grants taking into account project targets, budget constraints and CBO capacity. Oversees teams so that individual CBO budgets, PD and targets are in line with project guidance. Ensures technical and program teams support and monitor CBO performance in collaboration with other teams (e.g. finance, M&E) and in line with project and organizational guidance. Ensures expenditures are monitored on a monthly basis by tech/ program teams, and that well- structured corrective action is initiated and tracked where required;
- Provides technical leadership including the review or writing of protocols, papers, abstracts, terms of reference, and reports to ensure accuracy and appropriateness. Collaborates with M&E team and research partner to design studies and operational research to inform the field and make programmatic decisions. Represent the project in technical meetings and events;
- Manages, implements, and monitors systems, services, staff and budgets to achieve financial, administrative and programmatic goals;
- Provides timely and accurate, high quality, compliant reports to management, government authorities and donors as required. This includes quarter and annual reports to USAID, including data analysis and interpretation, expenditure analysis, and COVida contributions to quarterly reports to provincial authorities and annual reports to government;
- Recruits, orients and supervises technical and program staff and consultants to effectively implement the project. This includes preparing job descriptions and scopes of work, performance management, routine meetings to provide supportive guidance and supervision, ensuring collaboration with other teams and compliance with agreed upon processes. This also includes elevating issues affecting team progress and suggesting courses of action;
- Approves expenditures within delegated authority relating to budgets;
- Collaborates with Operations and cross functional groups on matters concerning staff development that leverages international staff to mentor local staff, so as to maintain project accountability and scale in the short term and fast track capacity building for the long term;
- Identifies synergies with other FHI 360 managed projects and ensures collaboration that results in higher efficiency of donor funds.
- Collaborates with the COP to proactively identify opportunities for cost share and operationalize those we agree on;
- Occasionally act as interim project director and represent the project at internal and external meetings.
- Bachelors Degree required; Masters degree preferred in public health, social sciences, or other related degree plus 7-9 years relevant experience or Bachelers Decree plus 9-11 years relevant experience;
- Experience managing large and complex OVC or Community based HIV/AIDS care and support projects strongly desired;
- At least 5 years of supervision experience including managing staff performance; and ability to develop and apply supervision systems that promote staff decision-making;
- Demonstrated experience planning, designing, implementing, monitoring, and evaluating projects; and
- Demonstrated strong managerial, financial, communications and interpersonal skills;
- Ability to develop and disseminate accessible and relevant standard operating procedures;
- Ability to interpret and analyze data to improve project implementation and ability to teach others to do so;
- Experience in developing and managing sub-agreements with local and international partners preferred;
- Experience working with local implementing partners preferred;
- Demonstrated ability to ensure gender integration in project design, implementation and M&E an advantage;
- Experience with USAID rules and regulations an advantage. Experience with PEPFAR an advantage;
- An excellent team player with good skills in team work and consultative approach to decision making;
- Ability to anticipate potential problems/risks and address as required; and
- Excellent Portuguese preferred;
- Fluent in English. Experience in preparing donor reports in English.