Grant Manager

Solidarites International

Dhaka, Bangladesh

ABOUT THE JOB:

As part of the coordination team and reporting to the CD, and working closely with the program and support departments at coordination level, as well as the base teams, the Grant Manager is the mission’s focal point on ensuring accountability to donors. Specifically, he/she is in charge of:

  • Contributing to the mission’s strategic development;
  • Direct management of the RCO;
  • Contributing to the CD/DCD’s representation with donors;
  • Monitoring and identifying funding opportunities in line with SI country and global strategy;
  • Oversees the compilation of timely and high quality concept notes, proposals and contract modification requests in compliance with deadlines, donor and internal requirements. Validates Interim and final narrative and budget reports before submission to donor or Consortium lead, in consultation with the DCD/Program coordinator, technical coordinators and support department managers;
  • Monitoring compliance between internal and donor procedures and builds the capacity building of new and existing staff on internal guidelines/tools (i.e. GERB) and donor procedures;
  • Proactively follows-up on donor contractual obligations, from contracting to closing and archiving;
  • Archiving preparation for external audits and audit report archiving.

RESPONSIBILITIES:

DONOR RELATIONS:

  • Contributing to the CD/DCD’s representation with donors by providing briefing papers and accompanying meetings as requested;
  • With the contribution of HQ Communication Department and in consultation with the CD, Coordination (DCD/Program Coordinator and Technical Coordinators), Field Coordinator/PMs, leads in developing communication strategy and communication materials (country or project specific) targeting donors and other external partners.

FINANCING STRATEGY:

  • In collaboration with the CD and the Communications and Development department, responsible for actively monitoring and identifying funding opportunities from SI institutional donors, new institutional donors, funding from foundations and private donors as well as co-funding opportunities;
  • Analyzes funding opportunities and eligibility in line with SI country and global strategy;
  • Responsible for drafting the framework for launching concept notes and proposals and supports the CD and/or DCD/Programme Coordinator in the dissemination.

PROJECT DEVELOPMENT:

  • Disseminates the needs assessment report to relevant staff (base and coordination);
  • In collaboration with the DCD/Programme Coordinator, lead in coordinating the dialogue between departments in the response design phase and coordinate the involvement of consortium partners;
  • Responsible for designing, disseminating and following-up on the retro-planning on proposal/concept note writing;
  • Drafts high quality concept notes and proposals – including corresponding annexes- compiling the contributions from SI coordination, base teams and consortium partners when SI is Consortium lead;
  • Provide final proposal narrative and budget proofreading and validation before submission to donor, ensuring compliance with internal and donor requirements, and done in close consultation with the DCD/Program coordinator, technical coordinators and support department managers;
  • Ensures the global proposal pack and minimum control point checklist is complete and submitted to HQ Desk for review and validation;
  • Submits proposals to donor at field level (including submission via platform such as GMS), and shares submitted version with HQ for record.

CONTRACTUAL MANAGEMENT/MONITORING OF PROJECTS (GRANT MANAGEMENT):

  • Contributes to reviewing terms of contract with donors or prime recipients before signature;
  • Ensures contract archiving at mission level;
  • Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff;
  • Responsible for coordinating contract amendment requests, budget or schedule revisions and NCE requests;
  • In collaboration with the Finance coordinator, requests installments/funds (or transfer funds if SI is lead in a Consortium).

EXTERNAL COMPLIANCE:

  • Collaborates with the coordination team (Finance, Logistics, HR, DCD/Program Coordinator, Compliance Manager) to ensure due diligence and vetting potential partners is conducted;
  • Archives MoU at mission level and monitors implementation partners' compliance;
  • In coordination with the coordination team (Finance, HR, DCD/Program Coordinator, Compliance Manager), responsible for answering to the due diligence process conducted by donors or Prime recipients;
  • Monitors compliance related to grants between internal procedures and donor procedures;
  • Provides trainings to new and existing staff on internal (i.e. GERB) and donor procedures;
  • Works closely with the DCD/Programme Coordinator and technical coordinators to proactively and regularly monitor programmatic compliance (progress against indicators, project schedule) in accordance with internal and donor requirements;
  • Monitors and disseminates reporting, proposal and audit deadlines to all relevant staff and ensures quality information management related to grants by overseeing, in coordination with Desk HQ, the regular maintenance of reporting follow-up tool.

PROGRAM IMPLEMENTATION (COMPLIANCE WITH INTERNAL/EXTERNAL REQUIREMENTS):

  • Disseminates diagnostic report to relevant staff (base and coordination);
  • Works closely with the DCD/Programme Coordinator to introduce or disseminate tools and methodologies to improve project implementation follow-up/good grant management (including tools from GERB, such as minimal control points);
  • Responsible for launching of interim and final report writing phase and report compilation;
  • Validates Interim and final narrative reports before submission to donor, in consultation with the DCD/Program coordinator, technical coordinators and support department managers;
  • Ensures the global interim and final report pack and minimum control point checklist is complete and submitted to HQ Desk for review and validation;
  • Submits interim and final repots to donor at field level (including submission via platform), shares submitted version with HQ Desk for record;
  • Leads in compiling contract modification requests (MR), proofreading MRs, validating the global pack in consultation with DCD/Program Coordinator and mangers from support department, submitting to Desk HQ for review and validation;
  • Facilitates project closure meeting;
  • Monitors validation by the donor of final reports and last payment - closure of the grant.

EXTERNAL AUDITS:

  • Responsible for archives preparation and audit report archiving.

YOUR PROFILE:

EDUCATION:

  • Master's degree is in related field, or relevant professional experience.

EXPERIENCE:

  • Substantial experience in a management position in an overseas NGO environment, ideally in both emergency and developmental contexts;
  • Previous experience in donor relations/donor accountability/donor communications;
  • Experience of program implementation in different fields: WASH, food security – livelihood and, DRR with a strong community mobilization focus;
  • Experience of coordinating within large teams in multiple locations with various challenges;
  • Experience of establishing strong working relationships with colleagues from different functions and cultures;
  • Previous experience with SI;
  • Experience leading communications both internal and external.

TECHNICAL SKILL AND COMPETENCE:

  • An ability to reflect on and learn from own performance and the performance of the team; and to act upon that learning;
  • An ability to analyze information quickly and accurately;
  • A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines;
  • Confident and proficient in the use of MS Office, Excel;
  • Extensive report writing skills in English;
  • Strong representation/public relation skills.

PERSONAL QUALITY:

  • Ability to take coordinate multiple stakeholders is essential;
  • The candidate must display diplomatic and smooth leadership & communication skills;
  • An understanding of and commitment to SI’s mission and values.

LANGUAGE:

  • Good communication skills, with good written and spoken English.

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Solidarites International     Asia     Asia - South      Bangladesh     Consumers, Public Health and Food Safety     Development Aid     NGO     5 Years+ Experience    

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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