Disaster Risk Reduction (DRR) Program Manager II, FSM

Disaster Risk Reduction (DRR) Program Manager II, FSM

CRS - Catholic Relief Services

Yap, Federated States of Micronesia

Job Summary:

The Disaster Risk Reduction (DRR) Program Manager II, based in Yap, Micronesia will manage and provide technical oversight of the development and implementation of CRS Micronesia's OFDA-funded programmatic portfolio focused on DRR, agriculture and livelihoods, and microfinance. The PM II will ensure that effective systems and processes are in place to support high-quality programming, effectively representing CRS to external stakeholders and providing strategic direction to one of CRS's newest offices. Your management skills and knowledge will ensure that the program delivers results and progressively expands and improves CRS's coverage in Micronesia.

Job Responsibilities:

  • Provide management, guidance, and technical oversight of all new and existing projects within for Micronesia's OFDA portfolio throughout the project cycle to ensure project design, start-up, implementation and close-out are in line with CRS quality principles and standards, donor guidelines, and industry best practices.
  • Provide ongoing oversight/guidance of all Management Quality (administration, finance, procurement, logistics, human resources) functions. Establish priorities, identify weaknesses, and implement improvements.
  • Manage Human Resources systems including the identification of staffing needs, recruitment onboarding of new staff, performance management, and compliance with personnel manual
  • .Effectively manage talent for the CP and manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
  • Manage relationships, negotiations and intensive communication efforts with partners in all phases of grant/project implementation and help partners identify/ resolve challenges encountered.
  • Ensure proper financial management and procurement systems are in place and followed in coordination with Finance and Admin staff in Yap and Manila.
  • Work closely with Monitoring, Evaluation, Accountability, and Learning staff to design MEAL systems for DRR and monitor projects through site visits and interviews with project beneficiaries.
  • Assess DRR needs in Yap, Chuuk and RMI in conjunction with emergency preparedness needs to ensure integrated approach of support.
  • Contribute to the proactive pursuit of strategic opportunities for new funding to ensure growth of CRS's DRR portfolio in Oceania. Serve as the technical lead and technical writer to ensure quality proposals in DRR per agency and donor standards. Contribute to budgeting and staffing plans and activities for proposals.
  • Ensure timely and quality preparation of donor project narrative reports, quarterly performance indicator tracking tables, baseline and final evaluation reports, as required by key stakeholders as per reporting schedule. Constantly monitor progress towards achieving targets, alert management when necessary, and propose adjustments to ensure that deliverables are achieved on time, on budget, and with a high degree of quality.
  • Regularly update the HoP and Sub-regional Country Representative on project(s) progress, advise about strategic programming directions and issues affecting project implementation, or key local issues affecting future grants.
  • Oversee technical assistance and capacity strengthening activities in DRR for staff and partner organizations to enhance program quality and impact.
  • Ensure timely and appropriate project expenditures in line with financial plans and efficient use and stewardship of project material sources.
  • Coordinate visits of CRS management and technical TDYs.
  • Lead the development of program learning - identify opportunities for learning, research and publications in the area of DRR, agriculture and livelihoods, and microfinance and implementation of MEAL policy. Facilitate the dissemination of promising practices and lessons learned to contribute to the agency knowledge management agenda.

Typical Background, Experience & Requirements:

Education and Experience

  • Master's Degree in International Development, International Relations, DRR or related field required. Additional experience may substitute for some education.
  • Minimum of 5 years of experience in relevant field-based project management required, with at least 2-3 years working in the DRR sector preferred.
  • Experience in managing moderately complex projects, preferably with an international NGO.
  • Good experience in project grants management, including project design, preferably for grants from multiple public donors, including USAID.
  • Demonstrated ability to write high quality technical proposals.
  • Experience managing relationships with partner organizations
  • MEAL skills and experience required.
  • Staff management experience and abilities that are conducive to a creating an active learning environment.
  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

Personal Skills

  • Strong analytical and problem-solving skills, with the ability to make sound decisions and offer innovative solutions
  • Strong relationship management abilities. Ability to respectfully build strategic relationships at all levels of authority, internally and externally.
  • Good oral and written presentation and facilitation skills
  • Proactive, resourceful, solutions-oriented and results-oriented
  • Strong listening skills combined with excellent interpersonal and cross-cultural skills.
  • Ability to respond practically, operate independently and communicate proactively in isolated field conditions.
  • Ability to be flexible, persistent, calm, patient and diplomatic and to gain respect among staff, local community leaders, local government ministries and donor organizations.
  • Strong teamwork, coordination and strategic planning skills
  • Able to work with minimum supervision

Travel Required

  • 20-30% expected travel

Key Working Relationships:

  • Supervisory: 4 Program Officers, 1 Operations Officer, 1 Finance Officer.
  • Internal: Country Representative, Head of Programs, Finance Manager, DRD PQ, Program Officers, Finance Officer, Operations Officer, HRD
  • External: Program partners, donors, and Micronesia government officials.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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