Asia Regional Program Officer

Asia Regional Program Officer

RI - Relief International

Manila, Philippines

Position Summary:

The Regional Program Officer, Asia will support Program Management in the region and be responsible for grants management backstopping for the Asia portfolio. A member of the Asia Regional Support Office (RSO), the Regional Program Officer works with the Regional Program Director to provide ongoing support to country program teams and ensures coordination with the Global Grants and Contracts Unit (GCU) and other departments at the Global Support Office (GSO). The RPO will also liaise with donors, working with country, regional and global team members to ensure that RI is accurately and promptly complying with donor requests related to grant management.

This position will undertake key tasks and deliverables for the Asia program portfolio, currently consisting of humanitarian and development programs in Myanmar, Bangladesh, Iran, Afghanistan, Philippines and Pakistan, as required and assigned to, by the Asia Regional Program Director. Periodic field travel will be expected, to provide direct support, gap filling, monitoring and in response to humanitarian crisis.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The RPO will execute this common set of duties and practices related to portfolio management, contributing excellent writing, analysis and communication skills and exhibiting initiative, flexibility, creative thinking and problem-solving skills.

Program Management Support

Under the supervision of the Regional Program Director, provide in-person and remote guidance and support on implementation of sound project cycle management:

  • Ensure the timely project mobilization for all new projects in the region, involving country program, regional and GSO relevant departments;
  • Participate in bi-weekly project follow-up coordination meetings with Program Managers for on-going projects as assigned and provide regular project progress updates to the Asia Regional Team;
  • Support and ensure that the program teams follow project management tools, such as action plan, budget projections, procurement plans, M&E plan as set out in the mobilization plans;
  • Ensure appropriate Monitoring, Evaluation and Learning activities are carried out regularly (including data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program design);
  • Coordinate with field teams the monitoring, review and analysis of the monthly budget vs. actual expenditure reports, and make recommendations on the basis of these and ensure that appropriate action is taken in a timely fashion;
  • In coordination with country grant focal points and GCU, assist/guide country offices in drafting and finalizing agreements, such as sub-agreements and MOUs;
  • Travel to country offices to provide support, monitoring, capacity building as per program needs, including gap filling of key program positions and/or surge capacity as needed;
  • Ensure the timely project close-out for all closing projects in the region, involving country Program, regional and GSO relevant departments;
  • Actively support the constant improvement of program quality and management efficiency through contributions to country, regional and global initiatives, such as SOP/tool/template development/refinement.

Grants management

  • Conduct regular grant management check-ins with GCU, Regional Program Director and country grant and compliance focal points. Liaise with country teams to identify any issues that needs to be addressed by GSO or RSO units (HR, Ops, GCU, finance, etc.);
  • Support the mobilization of new grants, reviewing grant agreements and modification, and flagging relevant reporting, compliance and donor information to country teams;
  • Ensure on-time submission of all donor reports. Ensure high quality content and compliance with guidelines and requirement. Provide final copy edit and/or support in writing assigned sections, upon request by the RPD. When needed, deploy to country programs to assist in writing reports;
  • Maintain updated Asia grant and program folders on Box, coordinating with GCU as necessary;
  • Regularly update regional grants and reporting trackers to ensure country programs are aware of pending submissions;
  • Support overall coordination of grant modifications, sharing resources/guidance with country teams, facilitating reviews/input from regional and global departments as needed;
  • Lead staff vetting processes, invoice consolidation, advance request submission, consultant approval requests for selected grants and donors;
  • Provide other grant management and compliance tasks as needed.

Communications and Representation

  • Serve as a focal point with selected donors (currently USAID, OFDA, GAC), coordinating with the appropriate RI colleagues to ensure accurate and timely communication;
  • Attend and participate in external meetings, workshops, conferences etc., and brief the Asia team;
  • Coordinate and participate in regular management meetings with field, RSO and GSO colleagues, including the documentation and sharing of the minutes and action items, encourage overall program cohesion through coordination and information sharing with and between program teams, RSO and GSO.

QUALIFICATIONS & REQUIREMENTS:

This position demands a highly dynamic, pro active and flexible individual with a good foundation of project cycle and/or grant management skills who is ready to provide substantive contributions and explore advancing their leadership capacity for achieving results in a demanding and fast paced environment. An excellent communicator and team player with fluency in English, at ease working in a highly diverse team, capable adapting communication to different audiences.

  • Masters degree in International Development, Humanitarian Studies, Management Studies, or related field in alignment with the relief and development sectors;
  • At least three years of professional experience in supporting humanitarian/development programming, ideally in grants/project management. Familiarity with US Government grants regulations preferred;
  • Excellent independent and collaborative narrative writing and analysis skills;
  • Proven level of computer literacy and high facility for using the Microsoft Office Suite (with emphasis on Word, Excel, PowerPoint);
  • Ability to travel internationally to support country programs;
  • Demonstrated ability to coordinate complex activities, meet deadlines, and exercise sound judgment;
  • Logical and critical thinking skills, and a comfort working with complex budgets and spreadsheets;
  • Superior oral and written communication skills, including consensus building and triangulation of information from multiple stakeholders;
  • Demonstrated ability to work effectively as part of a team with a high degree of drive and initiative;
  • Willingness to accept and absorb direct critique and participate in two-way dialogue with peers and managers to improve work quality and results.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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