Program Manager

Program Manager

FHI 360

New Delhi, India

Background

The Linkages Across the Continuum of HIV Services for Key Populations Affected by HIV (LINKAGES) Project is a five-year cooperative agreement funded by the U.S. Agency for International Development (USAID) under the President's Emergency Plan for AIDS Relief (PEPFAR). LINKAGES is being implemented by FHI 360 since 2014, in partnership with other development agencies. The aim of LINKAGES is to accelerate the ability of governments and key population (KP) organizations to collaboratively plan, deliver and optimize services that reduce HIV transmission among KPs and extend life for those who are HIV positive. Recently, a new component of reaching children of KPs has been included in the ongoing LINKAGES Project, which includes linking children and adolescents to a comprehensive package of services to address their vulnerabilities and support them to lead better lives. In India, the geographic focus of the LINKAGES Project is six high HIV prevalence districts in two states; three districts each in Andhra Pradesh and Maharashtra; and four districts in the three North Eastern States to implement interventions with children and adolescents of key populations.

Summary of Job Responsibilities

The Program Manager will work with the LINKAGES team and provide support for program management, sub-contracting, documentation and reporting functions. S/he will support in executing the annual work plan by helping the with development and modification of sub-contracts with agencies and consultant/s hiring as needed. S/he will extend support to the project team in keeping a track of deliverable and reports due from sub-grantees; review of financial and progress reports sent by state teams and ensuring timely processing of these reports. S/he will coordinate with LINKAGES headquarters to ensure that all sub-contractual packages meet all USG compliance. S/he will support the project team in documentation of project progress and good practices for meetings and conferences; printing and publications; and ensure quality in written documents and publications produced under the project. The Program Manager will need to support the Project Director, and Director – Programs and Operations to ensure smooth close-out of all sub-contracts and contractual deliverable, including help with maintaining a central repository of the same on shared drive.

Detailed Job Description

  • Support the Project Director and Director - Programs and Operations in developing the annual work plan and other deliverable that are contractually binding on FHI 360;
  • Work closely with the FHI 360 Country Office Shared Services and Program Management Unit (PMU) in procuring services of external agencies and/or consultants as necessary for the project;
  • Work with local NGOs, vendors and/or consultants to define scopes of work/terms of reference and budgets for executing sub-contracts or modifications with regards to HIV prevention, care and treatment services for key population and their children;
  • Ensure monitoring of sub-partner scope of work and budget spends, oversee implementation, ensure quality of program delivery/deliverable, ensure timely and accurate reporting and fund flow management;
  • Support the technical and program teams in operational roll-out and oversight of innovations;
  • Provide support to the project team in agency/consultant selection by conducting organizational assessments, preparing request for proposals/sub-contracts/terms of reference, monitoring deliverable and timely payments/fund flow;
  • Support the project team in design, implementation and monitoring of sub-contracts including tracking deliverable, maintaining a central repository of all deliverable;
  • Support the Project Director and Director – Programs and Operations in representing the project in important meetings and other external platforms;
  • Participate in internal and external meetings, provide support in preparing minutes and follow-up of all key decisions and agreed timelines;
  • Support in preparing monthly/quarterly/semi-annual and annual reports for the donor and government as per need; and
  • Support the Project Director in the close-out of the project as per donor/FHI 360 guidelines/requirements.

Qualifications and experience

  • Masters level degree in Social Work, Sociology, Rural Development or related field or equivalent;
  • At least 8-10 years of demonstrated experience in project design and program management on HIV prevention, care, and treatment, preferably with key population and/ or orphans and vulnerable children (OVC);
  • Basic data analysis and interpretation abilities, and ability to liaise and negotiate with vendors and local NGOs working in the field of HIV/AIDS, key populations and OVC;
  • Excellent documentation and report writing skills.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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