Country Director - Sao Tome and Principle

Country Director - Sao Tome and Principle

ADRA - Adventist Development and Relief Agency

Sao Tome and Principe

Description

  • Supervises: Program Director, Finance and Administration Director
  • Qualifications: Masters Degree preferred in the field of development, administration or related
  • Experience: At least 5 years administrative and international development work experience. At least 2 years of ADRA experience
  • Language: English fluency required

STRATEGIZING - Vision, Planning and Design

Desired Outcome

  • The vision and strategic direction of ADRA Mozambique is known, understood and followed by all staff
  • This strategic perspective is expressed in a practical manner in detailed, time-bound operational plans within specific programs of activities

Work Guidelines:

  • Facilitate the development of the ADRA Mozambique strategic plan by the BOARD in collaboration with the Regional Office, and supervises implementation and regular review of ADRA Mozambique Strategic Plan within the context of ADRA`s Mission, Beliefs (values) and Operating Principles
  • Report on implementation of strategic plan at each board meeting
  • Develop and implement a plan to communicate country strategic plan to all staff
  • Regularly communicate the strategic plan and vision to management team
  • Co-ordinate the development and implementation of operational plans for each programmatic area, including the evaluation and revision of these plans by the board
  • Coordinate the design and development of specific projects and the associated writing of proposals, in harmony with the country strategic plan and established quality standards
  • Plan appropriately to ensure the continuity of funding to meet strategic objectives

STEWARD - Resource Management

Desired Outcome

  • ADRA`S programs in Mozambique are supported with good governance and sound finance, personnel, information and program, management systems which are operated in adherence to clearly defined policies and in compliance to ADRA Network Operational Policies
  • These management systems include monitoring, evaluation and feedback mechanics to ensure continuous program quality improvement process

Work Guidelines

  • Carry out secretarial duties for the ADRA Mozambique Board in a professional manner
  • In association with Regional ADRA Office, assist with a continuous education program for ADRA Mozambique Board members
  • Oversee the development and regular review of ADRA Mozambique policies and their stated local application, for finance, personnel, information and programs in compliance with ADRA Operating policies and guidelines
  • Develop a plan to effectively communicate all relevant policies to all staff
  • Educate management team on policies in a proactive way
  • Oversee the development and implementation of finance, personal information and program management systems
  • Regularly evaluate all management systems with carefully planned participatory approaches to obtain relevant feedback that will help to ensure progressive improvement of quality programs
  • Convene and chair (or when necessary, designate the chairing of) the Administrative Committee (ADCOM) at necessary intervals to effectively administer the country program. Ensure that the ADCOM Terms of Reference and composition is approved and voted by the ADRA Mozambique Board
  • Supervise the establishment of any essential management committees, including approval of Terms of Reference by the ADCOM, (such as Program Coordinating Committee (PROCOM), Finance Office Committee (FOCOM) and regularly monitor their performance in respect to their defined roles and responsibilities
  • Facilitate and participate in designed evaluation process, including monitoring of program performance and measurement of program impact
  • Proactively educate program/project leaders to ensure compliance with all donor, government and agency regulations/contractual requirements in the implementation of all programs
  • Create and maintain institutional agency memory, through information management systems, Personnel records, staff overlap/continuity and mentoring
  • Ensure regular auditing of all projects and country administration accounts along with appropriate follow up to audit reports
  • In association with the Board, ensure the financial and legal security of the local agency, including the building of reserves as per policy

TEAM BUILDER – People Development

Desired Outcome

  • Within ADRA Mozambique diversified personnel, whose talents match their roles and responsibilities, are working harmoniously and productively, self-directed teams to achieve their operational goals within the context of ADRA`s mission and values
  • Performance is being managed in a manner that motivates positively and enhances the capacity of each individual

Work Guidelines

  • Lead all recruiting and orientation process for key management staff ensuring that the best people are employed and placed in the positions that match their demonstration competencies
  • Coach project management staff how to recruit and orient new project staff within their responsibilities appropriately
  • Develop and implement a performance management system for administrative staff and program/project leaders. Carry this out through regular field visits that have well documented feedback
  • Educate program/project leaders on the development and implementation of appropriate performance management systems for the staff within their teams
  • Personally get to know administrative staff and program/project leaders as well and delegate responsibilities accordingly to ensure optimal decision making at the most appropriate level
  • Supervise the development and implementation of a learning process for all staff in respect to team dynamics and meaningful workplace
  • Supervise the staff capacity building program to ensure that all staff training and career track development needs are met
  • Supervise the development and implementation of appropriate risk management procedures for all human and physical resources
  • Coordinate the provision of external technical assistance to work teams/programs as needed

COMMUNICATOR – Relationships and Support

Desired Outcome

  • Relationships with all Stakeholders (SDA Church, Donors, ADRA entities, government, other NGO`s, International Organizations, staff) involved in helping ADRA Mozambique to achieve its mission and meet its clients’ needs are developed and fostered in a manner that results in adequate support to all program and administrative requirements

Work Guidelines

  • Build and foster strategic relationships with key personnel within the SDA Church, government, NGO/International Organizations community, Donor community, etc
  • Participate in selected Church meetings/committees that provide clear opportunities to promote ADRA Mozambique
  • Ensure that all required reports for stakeholders (in particular government, Donors, SDA Church, and ADRA Regional Office, ADRA International) are prepared in a timely and quality manner, meeting all expectations and set standards
  • Ensure that all requests from stakeholders for information are responded to promptly, accurately and sensitively
  • Facilitate a systematic and appealing marketing approach to fundraising
  • Represent the agency in an official capacity to key stakeholders, the NGO coordinating bodies and the general public
  • Ensure that ADRA is represented appropriately at selected technical and programmatic meetings through effective delegation
  • Promote amongst staff networking that enhances their ability to meet clients’ needs in a holistic manner
  • Ensure up-to-date appropriate technology within the agency that enhances the communication process
  • Ensure that all committees/staff meetings are conducted in ways that maximize effective communication between all levels of ADRA staff, and between ADRA and its stakeholders. This will include open feedback mechanisms in a 360 degrees manner

QUALITY OF LIFE PROMOTER – Values and Spirituality

Desired Outcome

  • The Country Director and fellow Directors demonstrate integrity, accountability, transparency and other Christian values in their conduct and that this is mainstreamed in all operations of the organization
  • All personnel in ADRA Mozambique, while working in a professional manner, do so with integrity, humility and empathy, treating others with respect, love and fairness without discrimination while maintaining a healthy balance between work and personal needs

Work Guidelines

  • By personal example of fairness, transparency, non-discrimination and other appropriate ways, promote basic Christian values, such as integrity, humility, respect, love and fairness in all work activities
  • Develop and implement various approaches that build and communicate values and spirituality at all levels of the country program in a manner that is culturally sensitive and appropriate
  • Promote positive approaches to relationships that ensure discriminatory practices do not occur within the work environment in any form
  • Promote a healthy lifestyle and living habits amongst staff
  • Promote balance between work, family and personal needs of staff

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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