Head of Rakhine Programs

Head of Rakhine Programs

RI - Relief International

Sittwe, Myanmar

Position Summary:

Relief International Myanmar is delivering a range of both humanitarian and early recovery projects in Rakhine State responding to the needs of the local population. Projects include working with IDP populations in WASH, Health, and Protection; as well as health systems strengthening, early livelihoods recovery and community dialogue with conflict-affected communities.

The Head of Rakhine Programs will oversee the implementation of a growing portfolio of approximately USD$4.5 million per year, administered through 8 grants including emergency response and longer-term development programs.

The Rakhine team is currently comprised of four expatriates and over 102 national staff based in three field offices. The Head of Rakhine Programs will be a key liaison between Rakhine project staff, other Rakhine-level stakeholders, and the Yangon office. The Head of Rakhine Programs will represent Relief International at donor and inter-agency meetings in Rakhine in close coordination with the Country Director and identify, design, and develop new program opportunities.

Position Responsibilities and Duties:

The duties include, but are not limited to the following:

Program Management:

  • Supervise quality project implementation, including allocation of resources and ensuring that appropriate controls are maintained at all levels by working with field staff.
  • Ensure that team members are effective and efficient; provide feedback to staff to ensure optimal performance.
  • Supervising the Program Managers, ensure all Rakhine projects are completed on time, within budget, and achieve their objectives.
  • Provide adequate support to each project including, but not limited to, strategic vision and technical input and advice.
  • Monitor project implementation, communication, coordination and reporting both internally and externally.
  • Ensure quality and timely reports to the donors are prepared and submitted in coordination with Project Managers and Business Development Director Yangon office.
  • Coordinate with Head of Rakhine Operations to ensure that donor rules and regulations are known and followed by RI teams.
  • Serve as a link between RI and all project counterparts through sector coordination.

Program Planning and Development:

  • Develop, in cooperation with other staff, short-, medium-, and long-range strategic plans maintaining program focus in areas in line with RI's program objectives.
  • Ensure regular humanitarian context analysis.
  • In close coordination with the Senior Management Team in Yangon, maintain effective communications with donors by tracking trends and anticipating the likelihood of funding opportunities for Rakhine State.
  • Assess other implementing organizations’ activities to identify gaps and overlap.
  • Maintain effective communications with Yangon office regarding program development, funding agreements, and staffing.
  • Identify, and where necessary, initiate and maintain program partnerships with external agencies.
  • Research relevant field data for compilation and inclusion in support of project documents while ensuring and verifying that field observations, assessments, and reports are at a level of detail and quality that can be used in project concept notes and detailed proposals and reports to donors.
  • Provide guidance to Program Managers in the design of new relevant programs.

Personnel Management:

  • Oversee the management and wellbeing of all staff in Rakhine projects.
  • Supervise all personnel and provide probation and annual evaluations for direct reports.
  • Promote and organize local staff capacity building and development.

Security and Safety:

  • Closely coordinating with the National Deputy Head of Rakhine Programs and Head of Operations ensure the overall responsibility of the safety and security of RI staff and programs in Rakhine.
  • Ensure the overall protection of RI assets, equipment and data in Rakhine.
  • Support safety and security policies and ensure these are adequately applied across all RI target areas.
  • Maintain regular communication and immediately report to Country Director any safety and security incidents or deterioration of the conditions in any aspect.
  • With support from Nat. DHoP, provide regular security context analysis and ensure RI is effectively liaising with stakeholders on security preparedness.

Reporting and Control:

  • In coordination with Head of Rakhine Operations ensure compliance with RI policies and regulations.
  • Report any breach of RI policy, particularly the SEA (Sexual Exploitation and Abuse) and Harassment Policies.
  • Provide program reports and regular situation reports that are timely, professionally written, and meet information requirements as needed by RI and as required by donors.

External Representation:

  • Maintain a suitable image for RI in Myanmar and protect RI's interest, image, and notoriety.
  • In close coordination with the Country Director and in collaboration with Program Managers effectively liaise with donors, government officials, and other agency representatives in Rakhine.
  • Closely coordinating with the Country Director, represent RI at Sittwe-level meetings with the humanitarian and development actors and with support from Program Managers ensure adequate attendance at relevant sector and cluster meetings in Rakhine.
  • Facilitate donor visits to project sites as appropriate.

Financial Management:

  • Provide guidance in budget preparation and monitoring.
  • In coordination with the Head of Rakhine operations, provide oversight of Operational budgets for all field offices (currently Sittwe, Myebon, and Mrauk U).
  • Close follow-up and review of project expenditures in relation to work plans.

Other:

  • Act as the communication link between Yangon main office and the field. Direct all communications up or down, as appropriate.
  • Undertake additional activities as required by RI.

Requirements:

  • Degree (Master’s preferred) in international humanitarian program management, development/affairs, public administration, management, or related subject.
  • Five years of field experience in humanitarian and/or development organizations, preferably working in conflict and natural disaster settings.
  • Three years of experience in managing large multisector programs with the conflict sensitive and do-no harm approach.
  • Previous experience living and working in austere and/or insecure environments.
  • Solid experience developing budgets and managing expenditures.
  • Experience carrying out safety and security protocols.
  • Ability to build, motivate, and operate in a team.
  • Strong coordination, organizational, and time management skills.
  • Strong diplomatic, conflict-resolution and problem-solving skills.
  • Comfortable liaising with other implementing agencies, government officials, and stakeholders.
  • Fluency in English; strong verbal and written communication skills.
  • Willing and able to work in a challenging and dynamic environment.

Preferred Qualifications:

  • Previous experience in Myanmar/Southeast Asia.
  • Experience with remote management of programs.
  • Experience managing USAID, ECHO, UNICEF, UNFPA, EU programs.
  • Experience working in consortia with other NGOs.
  • Strong grants and operation management skills.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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