Country Director

Country Director

IMC - International Medical Corps

Venezuela

Job Purpose

The Country Director provides strategic leadership in the areas of program development, implementation, monitoring and evaluation. S/he is responsible for overseeing the development, testing and implementation of new and innovative program approaches appropriate for the context of the country. S/he works closely with, and is supported by the program/Emergency units at HQ level.

The Country Director is responsible for ensuring that program, program strategies and program quality and budgeting remain in line with International Medical Corps Global Standards, and the Mission's Strategic Plan. The Country Director ensures that IMC programming principles and strategic directions are reflected in programs and understood by all members of country mission staff. The Country Director is responsible for ensuring integration across key programs with an emphasis on developing strong links between development and emergency programming (team composition and structure, coherent programming; program synergy; Impact Measurement, vulnerability assessments and information management, etc.) and building resilience. As the key contact person with senior programming staff, the Country Director ensures a coherent program approach with key synergies across all programs.

The Country Director is responsible for reviewing monthly budget expenditure reports, pipeline, donor reports and receivables with Finance staff and regional finance advisors on a monthly basis and ensures program staffs are managing budgets appropriately, effectively and efficiently. S/he provides information for audit reviews audits reports and support the implementation of internal and external audit recommendations to make sure the CO complies with donor’s policies and procedures.

Country Director is responsible in maintaining good working relationships with host government officials, donors and other partners. S/he is expected to play key role in mobilizing funds.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive

  • Develop country specific strategic plan and proposals for programs that will successfully transition our recovery programs to more long-term development programs;
  • Work closely with the MoH to identify a strategy for the strengthening the health care system including MHPSS;
  • Represent the organization and liaise with local and national authorities, UN, NGO, and donor agencies to promote the organizations programs, facilitate successful coordination of activities and ensure transparency and accountability to all stakeholders
  • Participate in writing and reviewing proposal applications;
  • Provide technical inputs and assistance to programs with particular reference to financial management and reporting systems;
  • Participate in UN Cluster coordination to ensure programs playing a vital role and to secure required support from the cluster coordination mechanism and the UN funding instruments.

Program Development

  • Primarily responsible for expanding country portfolio;
  • Pursue new sources of donor funding and maintain adequate donor funding levels to sustain identified program and support activities
  • Drafting and editing proposals;
  • Remaining aware of donor funding intentions.

Human Resources

  • Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors;
  • Collaborate with security staff to maintain security of staff in the field locations;
  • Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff;
  • Maintain open lines of communications with all field staff.

Training/Capacity Building

  • Determine training needs for the field staff;
  • Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs;
  • Advocate and plan for professional development for expat and national staff.

Working Relationships

  • Maintain frequent communication with Regional Director and desk to ensure program activities and objectives are communicated;
  • Work with, Finance officer, MHPSS Coordinator and M&E officer to ensure the coordination of programs;
  • Represent the organization at task force meetings, assessment missions, camp coordination meetings, UN coordination meetings, INGO coordination meetings;
  • Interface with national government and relevant agencies to ensure mutual understanding of programs and maximize resource distribution and allocation of available funds.

Representation

  • Serve as the principal liaison with Donors on matters related to the program to ensure financial and programmatic accountability to Donor.
  • Establish and update contact details of potential Donors in-country;
  • Participate in Donor meetings and communicate relevant information to HQ ;
  • Work with key Donor Staff to develop and maintain optimum financial and programmatic relationship;
  • Ensure maximum visibility of the Agency amongst the NGO community;
  • Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.

Security

  • The Country Director is ultimately responsible for the security management of staff, operations, assets and directs country-specific response to security threats and incidents, up to and including management of evacuation
  • Monitor security level and consult with the Country Security Manager and Director of Global Security to upgrade or downgrade levelResponsible for ensuring that Incident Report Forms are completed and submitted to HQ Security in a timely manner (within 12 hours
  • Responsible for ensuring all staff are given a security briefing, and required documentation upon entry into the country
  • Ensure application and compliance of security protocols and policies In cooperation with the Security Coordinator, monitor the security situation and inform the HQ Security Office through weekly security report;
  • Ensure that country security guidelines, SOP’s and policies are updated twice annually (July 31 and January 31) including contingency planning for evacuation, in accordance with agency protocols and respected by all staff;
  • Ensure adequate security funding is budgeted.

Compliance & best practices

  • Committed to fraud detection, risk reduction and fraud reporting; ensure compliance with IMC policies and procedures, donor regulations and local laws;
  • Ensure procurement, transfers and disposals of commodities and software that are subject to Export Compliance are in line with applicable licenses or need new licenses and related actions are properly documented;
  • Ensure that vendor due diligence actions are carried out (and documented) as per required procedures including vendor registration, vendor performance, price/vendor information shared among NGOs, market surveys conducted regularly. Conduct physical verification as required;
  • Work with Finance, Compliance and audit focal points to assess compliance with internal controls and required procurement documentation. Conduct verification of Procurement Inspection checklist and ensure that risks associated to procurement are evaluated regularly and plans are developed to tackle those. Review procurement documentation, internal and external audit reports to detect procurement related risks. Work with country teams to implement corrective measures;
  • Work with senior budget holders review Warehouse spot check calendars is developed to ensure that risks associated to warehouse management are highlighted and plans developed to tackle those. Conducts spot check and control evidence verifications as required;
  • Work with Program Audit Unit team to assess implementation of supply chain and procurement planning procedures for existing and future projects, report gaps and propose corrective measures.

Qualifications

  • Must be able to obtain work permit in country of assignment.

Experience

  • 7-10 year of project management experience (management, planning, staff development and training skills) in emergency/development programs;
  • 2-3 years of experience in a senior-level management position in a field-based post;
  • Significant experience in development programs, mainly in the protection and health fields;
  • Comprehensive knowledge and working experience with USAID/OFDA, World Bank, EU, DfID and other donors;
  • Financial management including preparing and managing budgets, banking activities, contracts and negotiations;
  • Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
  • Extensive fundraising and representational experience

Competency

  • Strong writing, presentation and program development skills;
  • Proven management and leadership skills required;
  • Strong organizational and problem-solving skills with analytic approach;
  • Strong interpersonal skills.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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