Senior Officer, Programs

Senior Officer, Programs

IntraHealth International

Chapel Hill, NC, United States

Summary of Job

The temporary senior program officer (SPO) is a mid-level position within the Center for Program Delivery & Learning. S/he has no direct supervisees and reports to a program manager (PM) or senior program manager (PM/SPM). The SPO will typically have served at the program officer (PO) level for a minimum of two years, demonstrating increased competency and independence, while taking increased responsibility in the performance of all assigned tasks. The SPO supports the PM/SPM and in-country teams in ensuring high-quality program delivery as well as adherence to organizational and donor requirements by supporting both technical and program deliverables, specifically for three PEPFAR/USAID-funded projects: DREAMS/Twagamenwa and KP-STAR projects in Namibia and the regional HIV Care and Treatment Project in Central America. Main responsibilities include operational management and coordination throughout the project life cycle; technical quality management and collaboration by assisting the PM/SPM and in-country teams with sourcing relevant technical experts that will support IntraHealth International’s signature tools and approaches; contributing to new business development through proposal and cost application development; and other support functions as delegated that will foster cohesion and collaboration. The SPO liaises with other HQ and field departments to problem-solve solutions that aid project implementation.

This is a part-time temporary position that will commence from June through September. Although this is a temporary position, there may be an opportunity to extend the assignment depending on business need.

Education & Experience

  • A Bachelor’s degree plus 8 years of experience OR a Master’s degree plus 6 years of experience or equivalent in public health, international health, or related fields is required with program management experience;
  • Experience in finance, administration, and management, developing and tracking budgets, logistics, and operations;
  • Experience with USAID- or CDC-funded projects highly desirable;
  • General knowledge of international health program areas (e.g., MNCH/FP, HIV/AIDS, HRH, integrated health);
  • Overseas field experience in low to middle income countries preferred.

Skills & Requirements

  • Ability to analyze and interpret data to inform program and resource mobilization decisions;
  • Comfortable working in teams, with a diverse group of people of various nationalities and cultural backgrounds, as well as acting independently in the implementation of specific tasks, multitasking and prioritizing, working under pressure and meeting deadlines;
  • Strong writing and oral presentation skills, including editing skills;
  • Fluency or professional working proficiency in Spanish and/or French is desirable;
  • Organizational competencies include: Communication & Collaboration; Ethics & Integrity; and Professional Skills.

Key Performance Areas

Operational Management & Coordination | 50%

  • Facilitate the linkages of key staff by supporting the PM/SPM in bringing together country-based project teams and appropriate HQ departments (e.g. HR; Finance and Accounting; Contracts, Procurement, and Pricing) to ensure excellence throughout project life cycle;
  • Prepare and/or review project contract documents (subcontracts, sub-agreements, purchase orders, and Memoranda of Understanding) as requested; support the creation of systems to help manage subcontracts and subgrants;
  • Work closely with the country project finance team and the IntraHealth Finance Department to develop, monitor, track and analyze annual, quarterly and monthly expenditures compared to project budget, including invoice review and preparation of payment requests;
  • Support a culture of data use among project teams by developing tools and other resources to track resource utilization and achievement of results. Orient/train other staff in use of these tools;
  • Lead project knowledge management efforts by maintaining project SharePoint site: archive final project documents, keep project and country landing page information up to date, and maintain project OneDrive for team document sharing;
  • Support the development and facilitation of Learning Plans, Country Portfolio Review Meetings, and data review meetings, documenting and following up on key action items;
  • Assist Measurement & Learning Lead (and/or PM/SPM as relevant) in design, implementation, data analysis, results write-up and dissemination of studies, assessments/evaluations and similar activities.

Technical Quality Management & Collaboration | 25%

  • Support country teams in identifying and coordinating external technical assistance that is responsive and of high-quality through development of scopes of work and coordination of logistics;
  • Assist PM/SPM and in-country staff with development of annual workplans and budgets that are feasible, responsive to local needs, reasonable in cost, and deliver sustainable results. May lead development of assigned sections or deliverables;
  • Support project monitoring efforts by creating and/or adapting dashboards and other tools to ensure project deliverables are completed on time and in accordance with contract scope of work;
  • Contribute to program visibility efforts through development, editing and formatting of products for IntraHealth’s various social media channels detailing project innovations, results and impact. Support the development of technical publications and journal articles, where applicable;
  • Support the preparation and facilitation of frequent project reviews to assess progress and the quality of work being conducted;
  • Support the preparation, editing, and formatting of quarterly and annual reports and other project deliverables.

New Business Development | 15%

  • May support pre-positioning efforts including conducting desk research and landscape analyses and participation in strategic planning;
  • Contribute to technical application including supporting development of workplans and management and staffing plans, and by providing targeted technical inputs as requested and in collaboration with the technical lead;
  • Support cost application development through verification of local costs, development of activity budgets, and management of consortium partner cost applications, while ensuring budgets are aligned with technical application;
  • Participate in interviews for non-key personnel.

Other | 10%

  • Assist in internal systems improvement initiative working groups, as needed;
  • Represent IntraHealth at external conferences and events, as assigned;
  • Undertake other related tasks as requested by supervisor.

Qualifications

Education

Required

  • Bachelors or better in Public Health.

Preferred

  • Masters or better in Public Health or related field.

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© EuroJobsites 2020

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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