Head of Mission - Zimbabwe

Head of Mission - Zimbabwe

Cesvi

Harare, Zimbabwe

JOB DESCRIPTION

The Head of Mission will work under the supervision of the Desk Officer (DO) based in Bergamo (Italy) and in close collaboration with Cesvi Regional Administrator (RA) based in Capetown (South Africa) and the PMs (both local and international).

As Head of Mission s/he will be in charge of the management of the mission.

In further detail

Coordination and overall supervision of Country’s programmes and procedures

  • Supervising projects and giving support to the staff in reaching foreseen objectives in a timely manner, in respect of deadlines and by an efficient use of resources;
  • Monitoring activities, both technical and at administrative level, in coordination with the Desk Officer and according to the established timetable;
  • S/He will conduct and record periodical field visits to the projects and meeting with staff to verify activities implementation, problems and getting solutions;
  • Coordination of staff to guarantee (ongoing and new) projects activities and implementation reports, submission of financial reports to donors in coordination with the Desk Officer;
  • Collaboration with the Regional Administrator and the Administrative Team for the accounting and expenses verifications of the projects.

Management of Cesvi offices, goods, documentation and procurement

  • Efficient supervision of Cesvi offices, means and goods;
  • Managing procurement procedures in collaboration with Regional Administrator and the Administrative Team;
  • Supervision and coordination of potential opening of new offices (in coordination with the Desk Officer and Security Manager) if necessary to guarantee operations in the country.

Human Resources management

  • Supervision and management of staff, in coordination with the Desk Officer, including supporting them in compliance with the legal framework related to their presence in the country;
  • Supervision on all local human resources about the contract, ensuring compliance of operations with local employment law including NGO law, tax, employment, Health and Safety, Insurance and any other applicable law. Conduct and record periodical meeting with staff to verify activities implementation, problems and getting solutions;
  • Organizing and supervising capacity building and development of national staff, in collaboration with the Project Managers.

Implementation of Safeguarding policies – Adult at risk/Child Safeguarding/PSEA

  • Ensuring safeguarding measures are in place and staff, associates and other key stakeholders are made aware of and supported in implementing these measures;
  • Ensuring Safeguarding measures are integrated with existing processes and systems (strategic planning, budgeting, recruitment, programme cycle management, performance management, procurement, partner agreements etc.);
  • Follow up and address Safeguarding issues appropriately.

Lead in the definition and development of Zimbabwe Programme strategy

  • Contributing to the definition of a Country Strategy Paper in collaboration with the Desk Officer;
  • Update of Country Strategy Paper and application of related Recommendations, in coordination with Desk Officer and in collaboration with the Project Managers;
  • Develop, in coordination with the Desk Officer, new programme initiatives and actively lead the current emergency operations towards a long/medium term integrated and regional programme.

Coordination and representation with stakeholders

  • Management and coordination of relations with local and international partners, , particularly with Alliance 2015 members in the country (Hivos and WHH);
  • Promoting and organizing meeting with donors, institutions, NGOs, local government and international agencies, in close collaboration with the Project Manager.

Writing and submitting new proposals, donors acquisition

  • Monitoring of calls for proposal for Zimbabwe;
  • Donors’ relations and promotion of Cesvi’s Programmes, both through active participation to forums and workshops and through the organization of ad hoc meetings;
  • Develop new project proposals in the country referring to Cesvi’s sector of specialization and in close cooperation with the country team through assessments realized both at the national level or in close countries if necessary and requested by HQ.

Act in accordance with national legislation

  • Check and monitor the respect of national legislation regarding registration of Cesvi in Zimbabwe and any other legal provisions affecting NGOs’ work;
  • Ensure compliance to local regulations and local labour law.

Security Management

  • Guaranteeing the respect of Cesvi Security Plan and other rules and regulations on security, in close collaboration with the Security Advisor;
  • Having constant contact with the Desk Officer and the Security Advisor to coordinate actions to be undertaken;
  • Participating actively in security coordination mechanisms present in the Country.

Strengthen and promote Cesvi image in the Country

  • Cooperation with the Communication and Fund Raising HQ Offices for all communication, awareness and fundraising activities implemented in and for the country;
  • Defining the visibility plan for new proposals drafting in coordination with the Communication Department and in close collaboration with the Head of Program and the Desk Officer;
  • In case of emergencies, prompt sending of pictures and updates, coordination skype calls with HQ and phone interviews with the press;
  • In coordination with Desk Officer and HQ team, manage the organization of journalists’ and testimonials’ missions on the field and operational management of missions in the agreed periods.

ESSENTIAL REQUIREMENTS

  • University Degree in international studies or political science;
  • Minimum 5-7 years of relevant experience in high-level management positions overseas in the INGOs sector;
  • Prior experience managing agriculture and National Resources Management programs;
  • Knowledge of main donors regulations (EU, ECHO, UN system, AICS- Italian Agency for Cooperation and Development);
  • Good organizational and time management skills;
  • Strategic thinking and innovation;
  • Effective team membership integration ability;
  • Solid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners;
  • Leadership: self-motivated, able to take initiative, resilient and able to work independently;
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively;
  • Highly result oriented with the ability to manage workload and stress;
  • Flexible and with a positive attitude;
  • Proactive attitude in problem solving;
  • Computer literacy, particularly in Microsoft Office Programs such as Word and Excel as well accounting packages & other database competencies;
  • Advanced knowledge of English written and spoken.

DESIRABLE REQUIREMENTS

  • Master degree in International Development, Agriculture or field related to the sectors of implementation;
  • Prior working experience in the region;
  • Working knowledge and experience in Zimbabwe will be considered a plus;
  • Capacity building and training skills;
  • Knowledge of Italian written and spoken.

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© EuroJobsites 2020

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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