Country Representative

Country Representative

The Asia Foundation

Beijing, China

The Asia Foundation’s China Office in Beijing is seeking a new Country Representative. This is the senior-most Asia Foundation (Foundation) employee in China and leads all programs, external relations, and operations in accordance with Foundation strategies and policy guidelines.

The Country Representative oversees all aspects of the Foundation’s work in China, including new program development; design, implementation, monitoring, evaluation, and reporting of program activities; and the development and cultivation of effective working relationships with the host government, donors, partner agencies, diplomatic missions, national and international institutions, and the media. This position also oversees fundraising and the diversification of donor support; financial and grant management, administration, and security; along with recruitment, supervision, and appraisal of staff. The Country Representative is based in Beijing and reports to the Executive Vice President/Chief Operating Officer in San Francisco.

POSITION RESPONSIBILITIES

Representation

  • Establishes and maintains effective, professional, and senior-level relationships with the host government, national institutions, program partners, development assistance agencies, national and international NGOs, professional associations, and academic and national institutions;
  • Establishes and maintains effective relationships with major donor organizations and diplomatic missions, including bilateral and multilateral donor agencies, embassies, and private sector donors. This entails engaging regularly in events and meetings to ensure visibility of the Foundation’s work with key stakeholders and donors, engaging and building the capacity of staff to also carry out such representational roles, and attending representational functions during working and evening hours;
  • Establishes and maintains constructive public relations in China; ensures a professional standard of Foundation facilities; assures a positive profile through media coverage of programs and events; takes remedial action where needed in the case of any reputational risk to the Foundation. Participates in meetings and events to enhance awareness of the Foundation and to expand the Foundation's professional network and access to relevant information;
  • Works with the Foundation’s Global Communications unit to produce and disseminate effective marketing materials showcasing Foundation programmatic impact and thought leadership;
  • Prepares articles, written materials and documentation for publication; contributes to scholarly or development of community knowledge about China and the region, development programs, issues, and/or trends;
  • Participates in Foundation meetings and other relevant professional forums and events.

Strategy and Program Development and Management

  • Tracks and analyzes updated information on socio-economic, political, and foreign policy dynamics and trends in China, with a clear understanding of challenges and opportunities facing the country;
  • Works closely with other country offices and relevant headquarters and program units to design and carry out multi-country programs, events, and/or exchanges on issues of regional and international importance;
  • Mobilizes in-country, regional and international technical expertise and resources from Foundation staff and external consultants as required for program development, implementation and evaluation;
  • Develops and leads implementation of an integrated country strategy in compliance with the Foundation’s program, operational, and financial strategies and priorities;
  • Develops and implements proactive fundraising strategies to diversify funding sources and achieve program and management objectives;
  • Oversees the preparation of proposals for programming in accordance with Foundation and donor protocols; builds and maintains effective diplomatic and donor networks in support of fundraising goals;
  • Oversees comprehensive program management (design, implementation, monitoring, compliance, evaluation, and reporting), ensuring programs achieve donor, Foundation, and partner objectives and comply with all necessary programmatic and financial regulations;
  • Assures the quality, impact/scale, and cost-effectiveness of the country strategy through a combination of grants, technical assistance, and direct Foundation-implemented activities;
  • Maintains, updates, and ensures the availability of accurate program information, documentation, and publications, including submission of high-quality plans and reports to donors and within the Foundation.

Office and Operational Management

  • Manages and supervises office operations, including compliance with local tax, labor law, and other regulations; establishment and maintenance of legal standing agreements and program-level memoranda as necessary; and development and strengthening of operational policies and systems;
  • Provides leadership to staff - maintaining morale, fostering teamwork, and ensuring an understanding of the main elements of the office’s strategy, as well as awareness and connection to the larger Foundation;
  • Ensures that staff understand and comply with Foundation policies, including but not limited to ethics, conflict of interest, prevention of fraud, gender equality, child protection, and sexual harassment policies;
  • Oversees safety and security of Foundation staff and facilities, ensuring compliance with Minimum Operating Safety and Security (MOSS) Standards and additional requirements as determined by regular risk assessments.

Financial Management and Administration

  • Oversees the development of project budgets, the fiscal year country budget, and spending projections, making optimal use of resources through cost-effective decision making; ensures that budgets and spending projections are kept up-to-date and relevant; ensures expenditures are within approved budgets and that revenue and spending targets are met;
  • Ensures compliance with all financial and accounting policies and procedures, and grant and contract requirements; prepares and submits timely financial reports to the Foundation and donors; promotes financial accountability and transparency;
  • Establishes and maintains operational, administrative, grant management, and financial policies and practices within established Foundation requirements; ensures proper systems are in place for the controls of all assets, funds, equipment, property, and facilities.

Supervision and Staff Development

  • Maintains office staffing to ensure the optimal match between the office’s current work and prospective plans and the available skills, experience, and qualifications;
  • Oversees and complies with appropriate recruitment, orientation, training, supervision, and promotion of office staff, consultants, and interns;
  • Establishes and maintains transparent personnel management, benefits, and compensation policies and practices in accordance with Foundation policies and local labor laws;
  • Oversees staff performance evaluation and planning systems and process; identifies opportunities for their own professional development and the professional development of national and international staff;
  • Designs and implements an effective staff organizational structure including clear reporting lines consistent with Foundation policies and commensurate with scale and scope of program and operational requirements;
  • Promotes staff morale to ensure a healthy atmosphere in the office;
  • Encourage and support all staff to utilize the Foundation’s knowledge management tools to promote collaboration, teamwork, and an open exchange of ideas;
  • Set the tone for a professional and collegial office environment with clear accountability and supportive policies and practices.

Other

  • The Country Representative should ensure their performance and values align with those of the Foundation, and frequently look for means of growing their own skills and abilities as related to technical expertise and organizational management;
  • Keeps Headquarters and other senior Foundation staff, as necessary informed about significant developments affecting China, the Foundation’s role, the safety and welfare of Foundation staff, program events, and any other relevant matters;
  • Participates in Foundation-led initiatives, task-force teams, committees and strategic planning processes, as needed;
  • Provides support, as warranted, to other Foundation offices in program development, proposal writing, representation, or other activities;
  • Undertakes other duties as assigned.

REQUIRED QUALIFICATIONS

Experience

  • 15 (or more) years of experience in Asia working on international development, international policy, international business, or a related field;
  • Strong and comprehensive understanding of China and current challenges and opportunities;
  • Demonstrated personal capacity to work effectively at a policy level (locally and regionally), including a demonstrated capacity for building trust and influence with Chinese officials in government, industry, and policy analysis circles;
  • Must possess the ability to strategically assess important challenges and opportunities that contribute to the Foundation’s core areas of work;
  • Demonstrated ability to evaluate and summarize complex information into simple concepts for broad communication to multiple types of audiences and stakeholders;
  • Experience working for or with multi-lateral or bilateral organization or INGO is preferred;
  • Excellent interpersonal skills, ability to develop important relationships with key stakeholders, and good conflict management skills;
  • Outstanding verbal and written communication skills in Mandarin and English;
  • Skilled at leading, motivating, and managing teams, as well as running effective meetings;
  • Strong proficiency with Microsoft Office Suite preferred;
  • Candidate must be eligible and available to work in China without sponsorship from the Foundation.

Education:

  • A BA or BS degree is required, a Masters’s degree or higher is preferred - in a relevant field, such as: international development; international relations; government; business; public policy; foreign affairs; political science, law, public policy, international development, economics.

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EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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