External Relations Division 3 Officer

External Relations Division 3 Officer

ASEAN - Association of Southeast Asian Nations

Jakarta, Indonesia

Responsibilities

Reporting to the Assistant Director/Head and Senior Officer of External Relations Division 3, the Officer shall be responsible to:

• Provide technical and administrative support to management and facilitation of political relations and development cooperation with Turkiye, Brazil and countries and regional organisations in Central and Latin America:
  • Compile and/or assist in preparing relevant documents such as briefing notes, talking points and presentations for meetings.
  • Assist at meetings; draft meeting reports.
  • Assist in the coordination of follow-up actions and decisions with relevant internal and external parties.
  • Assist in communicating and coordinating with focal points and relevant stake holders under the above-described purview.
  • Provide support and assistance to and liaise with other Departments/Divisions of the ASEAN Secretariat with regard to the ASEAN Secretariat’s coordinatorship role for Sectoral Development Partnership with Turkiye and Brazil.
• Coordinate projects/programmes and activities under the above-described frameworks:
  • Assist in coordinating projects/programme and activities under the above-described frameworks.
  • Assist in formulating/reformatting project/programme proposals and mobilise funding support;
  • Assist in developing, monitoring and facilitating the implementation of action plans, work programmes or practical cooperation areas, programmes, projects and activities under the frameworks of the above-described partnerships.
  • Assist in managing coordination and communication with the diplomatic Missions of the formal partners under purview.

Qualifications

• Advanced degree in International Relations, Political Science, Economics, Management or an appropriate related field or discipline or Bachelor degree in the afore-mentioned fields or discipline with a minimum of two (2) years of relevant work experience in a technical role.
• Demonstrated knowledge in policy, research and technical skills in the relevant area and the ability to acquire them.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• Demonstrated commitment to collaborative work practices.
• Proven skills in problem solving in a complex organisational environment and in work planning.
• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice.
• Good command of English, written and spoken.
• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.

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