Field Coordinator

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Doctors of the World - Médecins du Monde

Under the supervision of the General Coordinator, you a responsible of the following:

Coordinate the programmatic assessments and the analysis of the context, identifying gaps and needs in the WB;
Plan and design MdM projects according to the assessments results, MdM priorities and strategy;
Participate in the definition of implementation and operational plans for the project together with the program managers and supports operational teams as needed;
Ensure the proper implementation of the project activities, ensuring the quality, and respecting MdM principles and ethics;
Act as a focal point for WB communication and advocacy activities in coordination with the deputy general coordinator in charge of programs.

Ensure that the base organigram and allocation of human resources is matching with the base needs in terms of operational capacity;
Ensure all HR issues, including staff contacts and terminations, are in adherence with Palestinian labour laws;
Validate the job descriptions of the different positions in WB Base in cooperation with the relevant techncial coordinators;
Lead the recruitment of new staff members in WB through the support provided by HR Coordinator and other technical coordinators;
Identify training needs and participate in the development of the yearly training plan in collaboration with the technical coordinators, while ensuring budget allocation is available in grants;
Ensure comprehensive staff orientation briefings and continuous follow up of teams in WB, including context, safety, security, and program developments;
Organize regular team meetings (programs/operations) to ensure good information flow and maintain proper communication between different departments in WB Base.

Ensure compliance of MdM internal regulations, HR polices and of MdM obligations by all the team members;
Contribute to the yearly budget development (current/forecast) and its revision, justify the budget consumption per line (BVA) and anticipate any needs for budget amendments;
Lead, coordinate and support donor proposal and report writing for WB Base;
Ensure adherence to the Palestinian legal environment.

Ensure continued collaboration and interaction with all relevant stakeholders (Ministries, UN, INGOs and NGOs) in the WB;
Support in ensuring the regular participation of a representative of MdM in the WB clusters coordination meetings in the area of intervention and Ramallah (protection cluster, health cluster, thematic groups meetings);
Represent MdM with district/governorate authorities ensuring visibility and compliance under the agreed MoU’s;
Remain informed and updated on other actors’ interventions, seek cooperation and complimentary opportunities for partnership development;
Guarantee the programs visibility and the coherence of public speaking with the association’s positioning.

Remain updated and monitor the evolving and fluid security situation in WB working closely with the humanitarian access & risk officer (HARO), report to the general coordinator ensuring WB teams are informed;
Analyze and anticipate security evolution, proposing solutions and contingency measures;
Remain engaged and with WB stakeholders regarding security concerns and postures (local authorities, PDCO, IDCL, INGO, OCHA, ACU, ICRC…);
Regularly view and update the WB safety and security management plan and lead its dissemination among relevant coordination and base team members ensuring all the team members know and respect the security rules;
Ensure adherence of the WB team to the MdM security procedures and rules;
Manage and report safety and security incidents, identifying hot spots and key trends.

Provide visibility to teams on internal/external reporting timelines on a monthly basis, adjusting work plans and field trips to ensure timely quality submissions;
Be responsible for donor reports in collaboration with the program manager/s, the techncial coordinators and the grants officer based on the deadlines clarified in the donor’s contact and internal grants tracker;
Contribute to the WB Logistics plan ensuring logistical workplans are determined/reported;
Lead in the submission of SITREPs (technical/programs) reporting on WB Base (context, programs, admin, HR, etc) in line with reporting calendar;
Organise timely reporting on safety and security incidents and its impact on implementation of activities;
Record, report and manage HR misconducts and complaints in coordination with HR Coordinator.

Bachelor’s in international relations, or related field, degrees in public health or mental health is an asset;
Team, base and project management experience or qualifications;
Experience with an international NGO working in emergency contexts, managing projects, preferably within the health sector;
Experience in humanitarian and developmental project management (Health and Protection);
Knowledge and skills in emergency unit, SRHR, GBV, mental health and psychosocial support;
Solid experience in project planning, team management, budget holding; proposal and report writing;
Knowledge and experience in leading Health /MH assessments;
Experience in working with local authorities, partners;
Previous professional experience in Middle East is an asset;
Excellent Windows skills (Word, Excel…);
Fluency in English is mandatory (both oral and written). Knowledge of French and/or Arabic is an asset;
You embrace the core values and support the proactive philosophy of Médecins du Monde.