Senior External Relations Officer (P-4)

Senior External Relations Officer (P-4)

CTBTO Preparatory Commission

Vienna, Austria

Duties and Responsibilities

• Lead the planning and implementation of outreach initiatives with States Signatories and non-signatories, as well as relevant regional and international intergovernmental organizations, actively building and strengthening relationships with the aim of promoting the goals of the Treaty and its universalization;
• Ensure effective management of relationships with States and their Permanent Missions in the assigned portfolio; formulate and coordinate strategies and initiatives to promote universalization and national implementation of the Treaty;
• Lead the development of concept and strategy papers which advance organizational goals, including support for the entry into force of the Treaty and the completion of the International Monitoring System;
• Conduct research and prepare background notes, talking points, speeches and correspondence for the Chief and/or Director of Legal and External Relations and the Executive Secretary; liaise and consult with technical divisions and other experts as required in the preparation of papers, products and documents as needed;
• Manage assigned staff of the Section and provide them with guidance, supervision, performance management, and mentoring to support high-quality results;
• Organize and plan international cooperation workshops, capacity building and training activities and programmes aimed at promoting the goals of the Treaty;
• Represent the Provisional Technical Secretariat (PTS) at meetings and conferences, organize briefings on the work of the Commission and deliver presentations on the work of the Commission;
• Prepare reports on relevant meetings and ensure follow-up; prepare analytical and background papers and reports in relation to the work of the Section and the PTS and any related correspondence;
• Contribute to and participate in international conferences and meetings of the Preparatory Commission and others including contacts with delegates/participants to such meetings;
• Undertake duty travel as required to fulfill the above objectives and support External Relations objectives;
• Perform other duties assigned.

Education

• Advanced university degree in international relations, political science, public or business administration or a related field; a first-level university degree in combination with two (2) additional years of relevant experience may be accepted in lieu of the advanced university degree;
• With an advanced university degree – minimum of seven (7) years of relevant experience in in an international setting; experience in international security policy related to Africa is essential. With a first-level university degree – minimum of nine (9) years of relevant experience in an international setting; experience in international security policy related to Africa is required.

Work Experience and Qualifications

• Demonstrated capability in managing and supervising teams in a multicultural environment;
• Capacity to work simultaneously on a variety of issues and tasks independently, adjusting to priorities and achieving results in line with agreed objectives and deadlines;
• Strong ability to communicate effectively in multicultural environment;
• Demonstrated ability to show political sensitivity, tact and judgement;
• Strong analytical skills;
• Ability to establish and maintain effective working relations with staff at all levels as well as with external counterparts and stakeholders;

Languages

• Excellent written and oral communication skills in English are essential;
• A good working knowledge of French and/or Arabic is desirable;
• Knowledge of other official CTBTO languages (Chinese, Russian and Spanish) is desirable.

Competencies

• Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
• Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
• Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
• Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
• Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

Managerial Competencies

• Leadership - Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands;
• Vision - Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities;
• Empowering Others - Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; encourages others to set challenging goals; holds others accountable for achieving results related to their area of responsibility; genuinely values all staff members’ input and expertise; shows appreciation and rewards achievement and effort; involves others when making decisions that affect them;
• Building Trust - Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to others; follows through on agreed upon actions; treats sensitive and confidential information appropriately;
• Managing Performance - Delegates appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly;
• Judgment/Decision Making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

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