Temporary Program Manager (US), WomenLeaders India

Temporary Program Manager (US), WomenLeaders India

Vital Voices Global Partnership

Washington, D.C., United States

Summary

We are seeking a temporary (through July 31, 2025) dynamic, detail-oriented professional with experience managing complex international programs, facilitating cross-cultural training, and working with diverse women social entrepreneurs for the position of U.S. Program Manager. The Program Manager’s primary focus is leading the U.S. implementation of the WomenLeaders India Fellowship, including oversight of virtual programming, support for financial and administrative operations, and strategic planning and execution of the Final In-Person Convening in India (June 10-14, 2025). The Program Manager works closely with teams in the U.S. and India, manages trainers and mentors, leads SDG project development efforts, and plays a key role in program communications and reporting. This role reports directly to the Director, Leadership & Social Impact (LSI).

Responsibilities

Program Management & Implementation

• Lead virtual program components, including planning, coordinating, and facilitating webinars, community gatherings, and SDG pitch preparation sessions;
• Manage and onboard U.S. and international trainers and mentors, including contracting, payments, and communications;
• Oversee the Social Entrepreneurship (SE) webinar track, including trainer recruitment, onboarding, and content review;
• Serve as co-lead for all-common webinars with the India-based Program Manager and collaborate on session content, flow, and delivery;
• Lead SDG project development support for fellows, including designing and executing the SDG Pitch Competition during the final convening;
• Collaborate with the India-based Program Manager and Project Lead to design, finalize, and implement the Final Convening agenda, content, and run of show.

Final Convening Planning & On-the-Ground Implementation

• Lead U.S. side logistics for the in-person convening in India (June 10–14, 2025), including planning, speaker/trainer prep, and internal VV staff travel logistics;
• Coordinate travel and accommodation bookings for VV U.S. staff, fellows, trainers, and speakers;
• Collaborate with our implementing partner team in Indian on in-person communication strategies, branding materials, and promotional content;
• Review and prepare training, communications, and MERL materials; coordinate packing and shipping for all printed and branded materials;
• On-site, lead and support logistics, speaker preparation, materials distribution, and SDG Pitch Competition execution;
• Post-convening, support program closeout, including payments, fellow follow-up, survey implementation, and storytelling.

Communications & Technology

• Lead development and execution of the program’s communications strategy, including email and social media messaging, toolkits, and blog posts;
• Manage all technology platforms related to program delivery (e.g., Zoom, Airtable, WhatsApp, Dropbox, etc.) and ensure accessibility and smooth participant experience;
• Coordinate post-program social media campaigns, program visibility, and fellow spotlights in collaboration with communications teams.

Finance & Administration

• Track program expenses and manage budget actuals in partnership with the Finance team and the Project Lead;
• In the absence of a Program Assistant/Coordinator, process U.S. and international vendor invoices, expense reports, and credit card reconciliations;
• Prepare and process contracts and payment documentation for international (non-Indian) trainers, speakers, and VV network members;
• Maintain up-to-date records for monitoring, evaluation, and reporting purposes.

Monitoring, Evaluation, & Reporting

• Collaborate with the MERL Specialist and program team to implement and analyze pre/post surveys and generate internal and external reports;
• Document program impact, best practices, and lessons learned;
• Draft high-quality reports and updates for funders, internal stakeholders, and public-facing content.

Relationship Management

• Build and maintain strong relationships with fellows, mentors, trainers, partners, and internal VV stakeholders;
• Work collaboratively with international partners, demonstrating cultural humility and inclusive leadership.

Team Leadership & Intern Management

• Support and mentor seasonal interns, including leading onboarding and weekly check-ins, assigning tasks, and providing professional development guidance.

Other Duties as Assigned

• Provide additional cross-team support and lead or contribute to special projects aligned with organizational goals. 

Qualifications

• Bachelor’s degree in international relations or a related field, plus  4-8 years of relevant work experience required;
• Demonstrated experience in global women’s issues, United Nation Sustainable Development Goals, women’s entrepreneurship, women’s leadership, and/or civil society;
• Experience with curriculum design and leading or facilitating training strongly preferred;
• Experience in India or South Asia is preferred;
• Excellent oral and written communications skills in English;
• Ability to prioritize tasks, swiftly shift priorities, and work in a dynamic environment with tight deadlines, sometimes under difficult or challenging circumstances;
• Ability to work independently and as part of a dynamic team;
• Demonstrated cultural sensitivity and self-awareness;
• Strong computer skills including MS Office applications (esp. Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce);
• Experience working cross-functionally to support key objectives and to help team members.

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