Project Manager

Project Manager

Ipas

Islamabad, Pakistan

Ipas Pakistan seeks the services of a seasoned Project Manager with a successful record of project management in the Reproductive health in general and family planning in particular. The ideal candidate will be passionate about Ipas’ mission, vision and core values and have the capacity to lead excellent project execution, budget management, reporting, partner and stakeholder management. Success in this role will depend on attention to detail, determination to achieving project targets on time, taking initiative, a proactive approach to risk management and troubleshooting and strong communication skills.

Primary Responsibilities

Project Delivery

• Develop, regularly monitor progress and lead the project implementation plan.
• Coordinate with the internal and external team players on regular basis to ensure the quality, on-time and on-budget execution of the project activities.
• Ensure that all project deliverables are delivered on time, within the scope, timelines, and budget.
• Manage third-parties such as implementing partners and consultants for the timely delivery, reporting and adherence to compliance requirements in line with the specified scope of work and sub-award agreement.
• Conduct field visits to assess on-site interventions (e.g. access points/pharmacies/ private providers clinics/community level).
• Lead supportive supervision session planning, execution, data analysis and corrective action for timely provision of PAC and FP.
• Monitor project progress ensuring that interventions are being executed properly.
• Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management so that maximum benefit to partner(s) and other stakeholders is achieved.
• Coordinate with internal and external stakeholders, including the third-party consultant for developing advocacy toolkit and other interventions as per project plan.
• Represent the project success and lessons learnt in external forums as assigned by the supervisor or the CD.

Financial Management

• Keep track of budget vs. expenditure analysis to timely address issues and take corrective action where required.
• Work in close coordination with the Finance team to ensure that timely and accurately financial reports are prepared for the project.
• Ensure project compliance with Ipas’ financial management, procurement and other applicable policies, guidelines and procedures.
• Manage expenditures against the budget (based on accurate financial reports).
• Closely review financial reports provided by local implementing partners and consultants in line with agreed contracts and narrative progress reports and/or deliverables.

Quality assurance

• Ensure compliance with Ipas’ quality of care standards and High impact practices and coordinate with the Health Systems unit, TEX and others as required to provide technical support to the project activities where required.
• Undertake frequent field visits and perform spot checks on project activities for real-time implementation support.
• Document observations and recommendations for improving project performance to achieve the intended outcomes.
• Promote innovation and learning in the project activities.
• Facilitate an after action review of the project as required.
• Coordinate with the Research, Monitoring and Evaluation (RME) team for the effective monitoring and evaluation of this project as per organsational requirements.
• Follow-up on the recommendations provided by RME and Health Systems for ensuring quality.
• Coordinate quality reviews of the project documents.

Reporting and Documentation

• Maintain an up-to-date record of the project documentation in line with the Ipas Record Retention Policy.
• Prepare and issue monthly, quarterly and final project reports to management.
• Prepare need-based reports and presentations for external stakeholders and government authorities, subject to prior review and approval of the supervisor and CD before submission.
• Ensure timely data collection and means of verification of project activities are uploaded in the Ipas database.
• Provide routine oversight and analysis of project data to management.
• Coordinate closely with Finance and Admin team to ensure project activities and record-keeping complies with audit requirements.

Selection Criteria

Education

Required

• Bachelors’ degree in medicine, public health, doctor of pharmacy, social sciences, development studies, or in project management.

Desired

• Masters’ or post-graduate qualification in a related field.
• Professional training certification in Family planning and PAC and service delivery standards.
• Diploma or professional training certification Project Management (e.g. Prince2 or PMI, etc.) is desirable.

Skills and Experience

Required

• At least 8 years of overall experience in Project Management.
• Previous experience in SRH/FP, grant management and reporting.
• Skilled in using project management tools.
• Excellent report writing skills.
• Excellent presentation skills.
• Budget monitoring experience.
• Strong understanding of working in partnership with other organisations.
• External representation skills.
• Ability to coordinate with team.
• Ability to work independently with minimal supervision and creatively in a multicultural context.
• Strong communication and analytical skills.
• Ability to work efficiently under pressure.

Desired

• Prior experience of working in programmes to address FP services gaps at pharmacy and private provider level.
• Subject-matter expertise in SRH/FP/PAC.
• Experience of leading FP research projects in public and/or private sectors.
• Good facilitation skills.
• Familiarity with FP standards, High Impact Practices.
• Developing and tracking log frame results.

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