Programme Management Officer, P-4

Programme Management Officer, P-4

UNECE - United Nations Economic Commission for Europe

Geneva, Switzerland

Org. Setting and Reporting

This position is located in the Programme Management Unit (PMU) of the Programme Management and Support Services Division (PMSSD) of the United Nations Economic Commission for Europe (UNECE), based in Geneva, Switzerland. The incumbent is under the direct supervision of the P5, Senior Management and Programme Analyst, and under the general supervision of D1, Principal Administrative Officer (PMSSD). The incumbent coordinates programme planning, monitoring, and reporting of budget Section 20 (Economic development in Europe) of the regular budget. The incumbent coordinates the preparation and the review of the Programme Plan (Part II of the Proposed Programme Budget) until its approval by the General Assembly. This includes overseeing the preparation and implementation of the publication plan and monitoring the implementation of the programme of work. The incumbent provides advice and guidance to the budget and programme focal points in ECE subprogrammes, including inter alia by ensuring quality of the programmatic documents submitted to ECE sectoral committees, and liaises with relevant counterparts in UNHQ.

Responsibilities

Within the delegated authority, the Programme Management Officer has the following responsibilities:

• Supports the preparation of the Programme Plan (Part II of the Proposed Programme Budget) of Section20, including high-level reporting on past performance;
• Oversees quarterly updating of results and deliverables, as reflected in the approved programme plan, in Umoja SMA/SPPM, by divisional focal points. Ensures quality assurance and consistency of the performance reporting. Prepares quarterly summary and brings any issue to the attention of the Chief of the Unit;
• Facilitates the review of the Programme Plan by ECE Executive Committee (ExCOM), the Advisory Committee on Administrative and Budgetary Questions (ACABQ), the Committee for Programme and Coordination (CPC), and the Fifth Committee (5C); prepares responses to the written questions from these legislative bodies;
• Provides advice and guidance on the preparation of the Programmes of Work of ECE Sectoral Committees and the Standing Working Group on Ageing, ensuring compliance with the Regulations and Rules Governing Programme Planning, the Programme Aspects of the Budget, the Monitoring of Implementation and the Methods of Evaluation (ST/SGB/2018/3) as well as ECE internal guidelines;
• Monitors the preparation and implementation of the Publication Plan, represents ECE at the Publication Board and liaises with counterparts in Division of Conference Management (DCM) on these matters;
• Provides support to the Chief of Unit in all matters related to programme planning and reporting, including inter alia:
  • Following up the developments on programmatic issues in ECE sectoral committees and the Standing Working Group on Ageing;
  • Keeping up to date with General Assembly and Economic and Social Council (ECOSOC) resolutions of relevance to ECE;
  • Checking potential programme budget implications (PBI) in draft resolutions and decisions and advising divisions accordingly;
  • Preparing inputs in response to UNHQ requests that relate to programme planning and reporting;
  • Ensuring programmatic coordination with other Regional Commissions and relevant UN departments and agencies.
• Serves as ECE lead on Umoja SMA/SPPM applications;
• Coordinates the Programme Planning, Monitoring and Evaluation (PPME) focal points;
• Organises briefings, trainings and workshops; facilitates the exchange of experience in programmatic areas;
• Performs other duties related to the work of the Unit as well as in the wider Programme Management and Support Services Division.

Competencies

• Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to programme planning. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently;
• Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Advanced university degree in international relations, administration, law, or other relevant disciplines is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of seven (7) years of experience in programme planning, monitoring, and reporting or budgeting is required;
• Three (3) years of experience in writing formal reports is desirable;
• Three (3) years of experience in legislative procedure and committee review process is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat; and Russian is a working language of ECE. For the position advertised, fluency in English is required. Knowledge of French or Russian is desirable.

Apply NowDeadline 2 August