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Humanitarian Affairs Officer, P3

United Nations - Office for the Coordination of Humanitarian Affairs

New York, United States

Org. Setting and Reporting

This position is located in Corporate Porgrammes Division (CPD) of the Office for the Coordination of Humanitarian Affairs (OCHA) in New York. New York is classified as a “H” hardship duty station and a family duty station. The incumbent reports to a the Director of CPD.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following duties:

  • Advises and assists the Director of Corporate Programmes on all activities related to the Division, including policy development, communications and advocacy, information management, humanitarian finance, and administration;
  • Day-to-day management of the Director’s office, including oversight of correspondence flow, daily scheduling, drafting of correspondence, and ensuring the timeliness and quality of documents drafted by CPD branches;
  • Prepares various written outputs, such as draft correspondence, official memoranda, background papers, mission reports, analysis and notes to the Senior Management Team as requested by the Director;
  • Organizes and prepares studies on humanitarian, emergency relief and related issues; organizes follow-up work, including technical reviews to support policy development work and decision-making on important issues;
  • Supports Director in partnerships with other humanitarian agencies to support humanitarian and emergency assistance programmes and help ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations. Ensures the proper use and spending of donor contributions channelled through OCHA;
  • Supports the CPD Director to establish and maintain contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc.;
  • Undertakes and provides support to CPD Director on technical assistance and other field missions, e.g. participates in field trips to undertake in-depth reviews of specific country office mechanisms;
  • Prepares or contributes to the preparation of various written reports, documents and communications, e.g. drafts sections of studies, background papers, policy guidelines, parliamentary documents, briefings, case studies, presentations, correspondence, etc.;
  • Supports Director on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues;
  • Reviews and provides advice on policy, communications, IM, humanitarian financing, and administrative issues related to safeguarding humanitarian principles and ensuring the effective delivery of humanitarian assistance;
  • Organizes and participates in work groups, meetings, conferences, consultations with other OCHA branches and partners on humanitarian and emergency relief-related matters;
  • Provides guidance to, and may supervise, new/junior staff;
  • Performs other duties as required.

Competencies

  • Professionalism: Knowledge of a range of humanitarian assistance, emergency relief and related human rights issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Integrity: Demonstrates the values of the United Nations in daily activities and behaviours; acts without consideration of personal gain; resists undue political pressure in decision-making; does not abuse power or authority; stands by decisions that are in the Organization’s interest, even if they are unpopular; takes prompt action in cases of unprofessional or unethical behaviour;
  • Respect for Diversity: Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making; examines own biases and behaviours to avoid stereotypical responses; does not discriminate against any individual or group;
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently;
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent degree) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

Required experience:

  • A minimum of five years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area.

Desired experience:

  • Humanitarian field experience;
  • Experience of working directly with and advising senior management;
  • Experience managing a front office, including the supervision of staff;
  • Experience in programme management and administration.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an asset.

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