National Consultant - Event Manager

National Consultant - Event Manager

UN Women - United Nations Entity for Gender Equality and the Empowerment of Women

Bangkok, Thailand

As part of its work, UN Women is seeking the services of an events manager to support key events around International Women’s Day and the Preparatory meeting for CSW62 planned in Quarter 1 of 2018.

Duties and Responsibilities:

Objectives and scope of the Consultancy:

UN Women ROAP is seeking to recruit a highly qualified national consultant as Event Manager to

  • Support the organization of the Asia-Pacific High Level Meeting in preparation for CSW 62, International Women Days (including launch of solidarity cards and UN Women-ADB Benchmark publication on the SDGs), the Asia-Pacific Forum on Sustainable Development;
  • to undertake and support communications, marketing and advocacy work, including in designing the course of events, sequencing the tasks, finalizing communication materials, and reporting on the outcomes.

The consultant will work under the supervision of Regional Strategic Planning and Coordination Specialist, ROAP as part of Strategic Planning and Coordination Units and in close collaboration with Communication Specialist and Humanitarian and HIV/Aids Specialist.

Specific scope of work:

Designing and Managing the Events:

  • Draft concept notes related to the events that include outlining plan, outreach and preparation for finalization and launch of solidarity card;
  • Design of sequencing and components of the related tasks;
  • Prepare workplan and for events;
  • A brief report on advocacy and communication outreach and impact of the events.

Coordination:

  • Process and follow-up invitations;
  • Collaborate with UN Agencies, liaise with UN Agencies, government officials, CSOs, other societal group, in agreement with UN Women;
  • Coordinate with stakeholders, invitees, and participants, in agreement with UN Women;
  • Attend the necessary meetings as part of preparation for the events, in agreement with UN Women;
  • Launch of the solidarity card prepared.

Effective Communication:

  • Design content and format of communication materials and media channels;
  • Finalize advocacy and communication materials covering but not limited to commercial pieces, newsletters, briefings and reports, related to the events;
  • Develop 4 story boards/communication brief on the solidarity cards.

Reporting of the Events:

  • Briefing and updating the events that include a brief report on advocacy and communication outreach and impact on the launch of solidarity card;
  • Provide report on the events with an outline of follow-up plans upon the completion of consultancy. The report should contain the outputs and outcomes of the events as well as key substantive issues and implication on UN Women.

Expected Deliverables and Time Frame:

The key deliverables will essentially be concept notes and a final report on the events. However, the consultant’s specific tasks and expected deliverables will also include finalizing materials for advocacy as parts of event management. The milestones for delivery are as follows:

  • Deliverables and Target date:
    • Concept Notes with detailed delivery plan: Target date: December 26, 2017;
    • Packages of finalized products as per detailed delivery plan: Target date: March 10, 2018;
    • Final report on the events: Target date: April 10, 2018.

Competencies:

Required Qualifications:

Technical Competencies:

  • Knowledge or familiarity with global development agenda and gender equality and women’s empowerment;
  • Understanding of UN Women mandates and corporate position;
  • Knowledge of advocacy, media and communication tools;
  • Ability to speak and write excellent English and Thai for professional communication and development advocacy.

Functional Competencies:

  • Ability to communicate effectively and succinctly;
  • Innovation in communication and related works;
  • Ability to manage multi-tasks within limited timeframe;
  • Organizational awareness by demonstrating corporate knowledge and sound judgement;
  • Ability to work in multi-cultural environment and maintain effective working relations with people of different national and cultural background;
  • Self-management and familiarity with gender issues and women economic empowerment in Asia and the pacific.

Required Skills and Experience:

Education:

  • Master’s degree in communication, public relations, journalism, social science, development or related fields.

Experience:

  • At least 5 years of progressively responsible professional work experience at the international level in public relations, communication or advocacy;
  • Proven track record of the visibility and influence of an organization through effective communication strategies;
  • Demonstrated experience in organizing advocacy, public outreach and/or strategic partnership initiatives and high-visibility events;
  • Demonstrated experience in coordinating campaigns to achieve short and long-term in public private partnership, fundraising development and international results-based program development with particular focus on developing partnership with private sector.

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