Project Manager

Project Manager

Room to Read

Remote, United States

Position Overview

The Project Manager will work across departments to oversee a portfolio of projects, events, or activities, ranging from establishing school libraries to book publishing and video production. The primary role of the Project Manager is to ensure that a given project is achieving its goals, both programmatically and financially with the highest degree of quality, effectiveness, and efficiency. The Project Manager is responsible for projects being on track and on budget. They preempt problems, develop solutions to existing problems and identify opportunities for organizational growth and impact.

The Project Manager also manages relationships with local partner organizations to ensure the quality assurance, accountability and regular reporting on projects meet Room to Read standards. In the process, they grow Room to Read’s reputation for project excellence.

The Project Manager reports to the Director of Program Operations and is part of the Room to Read’s Global Office (GO) Program Operations Team. This is a two-year, fixed-term role, renewable contingent on funding. The position is available for remote work preferably from the UK, Hong Kong, or the United States (California, New York, New Jersey, Virginia, Washington, Washington DC, Maryland, Oregon), and involves approximately 15%-20% travel annually, as required.

The duties and responsibilities outlined below apply to all Room to Read projects; however, certain responsibilities may be modified depending on the individual project.

Duties & Responsibilities

Project Coordination and Monitoring (40%)

  • Negotiate project-related agreements, hire and onboard/orient key contractors, and identify, select, and engage potential partner organizations;
  • Develop project work plans (with inputs from other departments and partners) and/ modify them as needed to ensure that projects are executed on time and on budget;
  • Coordinate with the Room to Read Program Design & Technical Assistance (PDTA) Team on technical/programmatic matters related to planning, budgeting, implementation and evaluation of program activities;
  • Liaise with the Finance, Accounting and Legal Team on project agreements, budgets, procurement, and other matters related to expense management;
  • Work with the People Operations department to recruit project staff and consultants, including developing and reviewing job descriptions, determining the qualifications necessary for a position, coordinating and interviewing candidates, and facilitating onboarding for new contractors and staff;
  • Maintain a comprehensive overview of project activities – among both staff and contractors;
  • Serve as the operational liaison for project staff and consultants. Where project staff may report day-to-day actions to the Program’s team technical lead, provide operational support to the project staff, consultants and their supervisor;
  • Maintain alignment between project activities and Room to Read’s overall vision and strategic plan. Guide projects toward outcomes that position the project, and Room to Read, as providing strategic value to stakeholders, partners, and investors.

Compliance, Budget, and Risk Management (30%)

  • Ensure compliance with Room to Read and investors’ contractual policies and procedures;
  • Develop and manage project budgets: track and monitor spending against the budget, ensure the timely and appropriate use of funds, manage forecasts, and recommend steps to mitigate overspending or underspending, as necessary;
  • Create and review project documents such as agreements and contracts, working in partnership with Legal, Development, and other departments as needed;
  • Ensure that the compliance requirements of investors and internal Room to Read policies are met. Communicate rules and policies to project staff and consultants, and ensure they are being adhered to, addressing gaps or escalating concern as necessary.

Communications and Donor Engagement (10%)

  • Work in collaboration with the Room to Read Development and Communications (DevCom) team to share relevant information about the project and progress made;
  • Provide support to the Global Office DevCom Team in the development of concept notes, proposals, and marketing materials to support fundraising for key elements of the project;
  • At the request of DevCom, meet with donors to support fundraising efforts

Program Operations Team Engagement and Support (20%)

  • Work in collaboration with the Program Operations team to complete internal reporting requirements and annual planning and budgeting cycles;
  • As needed, lead or actively participate in internal projects that support the growth and development of Program Operations for Room to Read, including support to additional development projects.

Qualifications

Required

  • A bachelor'ss degree in a related field of study, such as Education, Business Development or Nonprofit Management, or equivalent experience;
  • A minimum of 7 years of professional experience with at least 5 years of experience in project management that includes significant hands-on work in multi-faceted planning;
  • Prior success working closely and building relationships with diverse groups of people, including stakeholders, staff, partners, and investors;
  • Prior experience developing and managing budgets;
  • Proven ability to problem-solve, prioritize, and multi-task, with an acknowledged track record of achieving results;
  • Demonstrated ability to work calmly and effectively under pressure;
  • Demonstrated ability to manage multiple projects at once and manage time accordingly;
  • Ability and willingness to travel internationally on an as-needed basis;
  • Experience working across departments to build and manage effective teams;
  • Excellent verbal and written communication skills in English, including public speaking and the ability to persuade others;
  • Legally eligible to work in the United States; no sponsorship provided.

Preferred

  • The ability to speak Urdu, French and/or Portuguese;
  • Prior experience in a fast-paced, growth-oriented global or regional organization;
  • Ability to toggle between working on a broad strategic level and a detailed programmatic level;
  • Prior experience working within international education development.

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© EuroJobsites 2022

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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