Senior Humanitarian Affairs Officer/Deputy Head of Office, P5

Senior Humanitarian Affairs Officer/Deputy Head of Office, P5

UN OCHA - United Nations Office for the Coordination of Humanitarian Affairs

Amman, Jordan

Org. Setting and Reporting

The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This position-specific job opening is being advertised for the position of Senior Humanitarian Affairs Officer/Deputy Head of Office with the Regional Office for the Middle East and North Africa (ROMENA) in Amman, Jordan. The incumbent will report to the Head of Office, OCHA ROMENA.

Responsibilities

Within delegated authority, the Senior Humanitarian Affairs Officer/Deputy Head of Office will be responsible for the following duties:

• Acts as Head of Office, OCHA ROMENA in the absence of the Head of Office;
• Provides authoritative technical and policy advice to senior management in OCHA and other agencies in the UN system, Member State officials, international and regional organizations on programmes, projects and issues of significant impact on humanitarian, emergency relief and disaster response/management efforts;
• Monitors the performance of the institution’s humanitarian mandate; influences the development and evolution of the UN approach to humanitarian affairs; designs and implements significant policy and programme changes to address country, regional, global humanitarian affairs issues, including gender considerations; conceptualizes the linkages with the political and peacekeeping functions in the Secretariat;
• Develops/ensures implementation of coherent humanitarian/disaster response strategies and procedures;
• Conceptualizes, formulates and manages major projects; leads and directs a multi-agency team in carrying out disaster assessment or other missions; initiates, mobilizes and coordinates international humanitarian/emergency assistance for exceptionally complex situations or major disasters; ensures necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); prepares situation reports to the international community, apprising of situation to date and specifying unmet requirements of stricken countries;
• Manages the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA;
• Leads capacity building initiatives; identifies bottlenecks and gaps and develops proposals to improve response systems and mechanisms, to include technical assistance in the design of specific coordination and other systems/mechanisms; organizes and participates as trainer/resource person in national and international training seminars;
• Manages the day-to-day operations of the OCHA field office, providing oversight for all programmatic and administrative tasks;
• Leads work planning and budgeting process, support resource mobilization and ensure sound financial management;
• Manages the human resource requirements of the field office including planning and overseeing the selection of appropriate field staff: supervising and supporting the development of staff; fostering teamwork and communication among staff; and promoting linkages between field staff and relevant regional and headquarters colleagues;
• Ensures the office produces timely, quality outputs including comprehensive work plans, concise and factual situation reports, analytical papers, comprehensive and fact-based information products, etc;
• Serves as secondary liaison with non-UN entities, including senior host government officials, donor representatives, NGO officials, the media, etc., in emergency situations;
• Support the Head of Office in establishing overall work plan and budget;
• Leads and directs a team of staff; may oversee activities for a discrete work section or equivalent; plans and allocates work assignments; coaches, mentors and evaluates staff under his/her supervision; participates in recruitment, selection and training of new staff and in the development of training programs as requested by the Head of Office;
• Initiates, supervises and finalizes position papers and related submissions; prepares diverse reports, papers, policy guidelines, parliamentary documents, statements, presentations, etc. for senior management;
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Knowledge and understanding of humanitarian, emergency relief assistance and related humanitarian issues. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, work under pressure, on occasion in a highly stressful environment (e.g., civil strife, natural disasters, and human misery). Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently;
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with Organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing;
• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

• An advanced university degree (Master's degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of ten (10) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required;
• At least four (4) years of international humanitarian experience at the management level in the field (actual setting where a mission and/or project is being implemented) in aid operations (complex emergency or natural disaster) is required;
• Experience in advising on humanitarian access and international humanitarian law is desirable;
• Experience in leading and coordinating humanitarian relief operations in complex emergencies or natural disaster situations at the country-wide level is desirable;
• Experience in a humanitarian context within the UN Common System or other international organization is desirable;
• Experience in the Middle East and North Africa region is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of Arabic is desirable.

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