Programs Officer ADRA Togo

Programs Officer ADRA Togo

ADRA - Adventist Development and Relief Agency

Togo

Qualifications

  • BSc in International Development, Social Sciences or equivalent;
  • Post graduate qualification will be an advantage;

Experience

  • At least 3-5 (three-five) years in program designing and planning (including proposal writing), project implementation, monitoring and evaluation, reporting and budget control and donor relations and networking;

Required Skills

  • Fluency in French and English, excellent computer skills, proposal, and report writing skills, strong networking skills.

Definition of the Position

The Programs Officer oversees the implementation of program strategic plan, projects planning and development (including project proposal writing and budgeting), project implementation including donor reports, monitoring and evaluation, technical support, human resource management/development, and networking/partnership building activities for ADRA Togo.

Experience, Knowledge, and Skills

  • At least 3-5 years of successful project Development and Emergency management experience;
  • Strong commitment to ADRA’S purpose;
  • An understanding/experience of working with ADRA Network;
  • Ability to work effectively under pressure and under extreme conditions;
  • Willingness to travel consistently to project areas;
  • Excellent communications skills, both verbal and written, as well as negotiations and administrative abilities;
  • Skills in facilitation, networking, and analysis of information;
  • Ability to think strategically;
  • Emotional Intelligence, control and positive attitude at all times;
  • Ability to be creative in fundraising and proposal winning;
  • Demonstrate well-developed knowledge and sensitivity of cross-cultural communication and dynamics;
  • Proficiency in French and English and computer basic programs.

Duties & Responsibilities

Program Planning and Development

  • Lead in the implementation of Country Office Program strategy with support from Country Director;
  • Lead program planning and development activities of ADRA, ensuring that new projects are impact driven and appropriate to meet the long-term development needs of the target groups and region/areas, which are aligned with ADRA global and country policies and strategic framework, and are in line with national and state government policies and programs on relevant development themes and social issues;
  • Update funding forecasts/donor database periodically;
  • Apply the latest tools/technologies, best practices, guidelines, standards, and indicators in planning for new projects whenever appropriate;
  • Guide the needs assessment designing, implementation, and analysis processes for all projects being considered;
  • Take lead in and oversee the proposal writing and budget preparation process for each new project (including concept note and log frame preparation);
  • Be familiar with donor policies and strategies the country and facilitate compliance.

Monitoring and Evaluation

  • Establish and implement the Monitoring Evaluation Accountability and Learning (MEAL) system for ADRA;
  • Guide the baseline, mid-term and end-of-project study preparation, implementation, and analysis processes for each project as appropriate;
  • Orient program manager and key project staff of MEAL plans, including project objectives, key indicators and other specifications of each project as approved by the donor;
  • Supervise the performance of program managers, guided by project documents,performance evaluation forms, and on-site visits;
  • Monitor the financial spending of each project as per financial statements provided by the finance department. Provide necessary follow up as needed;
  • Review/edit monthly/quarterly progress reports submitted by program managers;
  • Negotiate approval with donors, in consultation with the Country Director, for changes to project strategies if required;
  • Ensure timely submission of all the reports, including financial statements, to donors,following the requested formats;
  • Monitor and report on the progress of achieving the current ADRA Program Strategic Plan.

Technical Support

  • Ensure that program managers are provided with the necessary resources to maintain/update their technical knowledge and skills in carrying out their project interventions in respective thematic areas;
  • Ensure compliance of project interventions to international/national standards, donor policies, and relevant government policies in question (in association with MEAL activities);
  • Assist in identifying, selecting/negotiating, and evaluating local partners;
  • Develop and update a database for internet resource materials. Sharing of useful information, websites, experiences, project ideas, etc., among peer colleagues through email correspondence;
  • Encourage subscription of all key project staff to relevant e-forum/e-technical groups facilitated by other organizations.

Staff Management and Development

  • Establish project implementation structure for each project with Country Director;
  • Ensure key project staff has job descriptions (in association with HR Officer);
  • Recruit key project staff (in association with HR Officer);
  • Orient newly recruited project staff (in association with HR Officer);
  • Supervise on-the-job training and mentoring of program managers;
  • In association with the HR Officer, conduct continuous performance appraisal of key project staff reporting to him/her;
  • Plan for and provide capacity development opportunities for project staff (i.e., conferences, training workshops, etc.).

Networking, Partnership Building, and Communication

  • Develop close working relationships with all project participants and key stakeholders, including government counterparts, local partners, NGOs, private sector, and SDA Church constituencies at a local level;
  • Support external missions in ways that foster transparent and open learning discussions;
  • Represent ADRA or delegate someone from ADRA at key conferences, meetings, and workshops pertaining to programs;
  • Identify and establish relations with new donors.

Other duties

  • Perform any other tasks assigned to him/her by his/her supervisor.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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