Project Coordinator

Project Coordinator

Room to Read

Vientiane, Lao, People's Democratic Republic

Child Safeguarding:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Position Overview:

Room to Read is a global non-profit organization focusing on primary school literacy and gender equality in education. We are seeking an experienced Project Coordinator for the USAID Learn to Read activity, a five year (2018-2023) basic education intervention, implemented by a consortium led by Save the Children International (SCI) and its partners Room to Read (RtR) and Humanity and Inclusion (HI). The Project Coordinator is a member of Operations team at the RtR Lao country office (LACO) and will report directly to the Program Operations Director and will directly supervise Admin and Finance Associate. The Project Coordinator will directly assist the Program Operations Director in ensuring smooth operations of the USAID Learn to Read activity at the LACO level across all departments including HR, Finance, Admin and Programs. The Project Coordinator role will be responsible for monitoring project deadlines, ensuring compliance, and overseeing reporting at the LACO level. This role will also act as a primary point of contact between the LACO and Global Office (GO) located in San Francisco, CA, and requires flexible working hours to account for time differences between offices.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Duties and Responsibilities:

Child Safeguarding

  • Ensure they and their team fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
  • Conduct themselves and ensure their team conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
  • That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Management, Planning and Coordination

  • Maintain accurate and up-to-date tracking of project activities and spending and serve as primary point of contact for overall project execution. Support departments to revise work plans as needed to meet deadlines, and communicate with necessary stakeholders when major work plan changes occur;
  • Identify implementation challenges and provide solutions or flag for Program Operations Director or other stakeholders for additional support;
  • Provide monthly project activity updates in the Monthly Implementation Updates (MIU) report;
  • Supervise, support, and coach Admin Finance Associate to oversee overall RtR offices’ administrative and finance supports;
  • Act as primary liaison between LACO and GO Project Manager, and other GO counterparts as needed, to communicate project updates, delays, changes, and concerns;
  • Act as the Procurement Focal Person responsible for providing procurement updates to Save the Children when requested ;
  • Act as the Security Focal Person responsible for being the first point of contact for LACO staff during an emergency and for notifying the appropriate stakeholders of the emergency;
  • Act as the Fraud Focal Person responsible for being the first point of contact for LACO staff in the case of suspected or confirmed fraud and for notifying the appropriate stakeholders of the claim;
  • Act as the Children Safeguarding Trainer responsible for attending a Save the Children child safeguarding training and for rolling out the training to COLA staff;
  • Support other management, planning and coordination activities as needed.

Budgeting and Compliance

  • Monitor LACO project budget to ensure project activities stay within approved budget and coordinate with GO Project Manager to address budget issues;
  • Support Finance to maintain updated and accurate budget forecasts;
  • Facilitate and support LACO annual planning and budgeting in partnership with GO Project Manager;
  • Review and approve LACO staff expense reports to ensure expenses, documentation, and coding are compliant and within approved budget;
  • Review and approve LACO staff weekly timesheets and trip reports to ensure accuracy and compliance;
  • Ensure Fly America documentation compliance for all LACO travel involving air travel;
  • Ensure all other project compliance as required by USAID and Save the Children, including creating compliance guidelines and conducting trainings as needed;


  • Oversee LACO contributions to quarterly and annual RtR and overall Learn to Read narrative reports and financial reports, including reviewing department inputs for quality, contributing when appropriate, and ensuring timely submissions to the GO Project Manager and GO Technical Lead;
  • Write Success Stories for the quarterly and annual RtR narrative reports including coordinating with Save the Children to collect media when needed;


  • Participate in any other activities which may be required to be undertaken to fulfil the objectives of the USAID Learn to Read project;
  • Perform other duties as assigned by POD related to the USAID Learn to Read project;
  • Represent RtR and/or POD in internal and external USAID Learn to Read meetings, if required;
  • Occasional travel to Champasak and/or Attapue if needed.


  • Excellent managerial and interpersonal skills, including skills of managing and mentoring people;
  • Excellent written and oral communication skills in English and Lao;
  • Master’s in education/social sciences/social work or equivalent;
  • Minimum 10 years of relevant experience;
  • Knowledge of various programs and organizations in the field of early grade reading/literacy in Laos and abroad;
  • (Preferred) Past experience with USAID-funded projects and understanding of USAID rules and regulations.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

To be successful at Room to Read, you will also:

  • Have passion for our mission and a strong desire to impact a dynamic nonprofit organization
  • Be a proactive and innovative thinker who achieves results and creates positive change
  • Have a very high level of personal and professional integrity and trustworthiness
  • Embrace diversity and a commitment to collaboration
  • Thrive in a fast-paced and fun environment

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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